Job title:- Legal Office Services Specialist
Location: Dallas, TX
Job Type: 4+ months contract- Temp-to-Engage
Schedule: Monday – Friday, 8:00 AM – 5:00 PM
Pay Rate: $22/hr
Job Summary:-
We are seeking a professional and customer-focused Legal Senior Onsite Service Specialist to support daily operations within a professional legal office environment. This position will primarily support hospitality services, meeting and conference room setups, pantry and kitchen organization, copy/print/scan requests, shipping and receiving, and general office services.
The ideal candidate is confident, organized, technically savvy, and capable of making decisions independently while managing multiple assignments throughout the day. Experience working in a law firm or legal environment is highly preferred.
Key Responsibilities:-
Set up and clean up food and beverage services for meetings and events.
Stock, organize, and maintain kitchen and pantry areas.
Perform meeting room and conference room setups as needed.
Support copy, print, scan, binding, and finishing requests.
Operate high-volume copiers and related office equipment.
Monitor copier equipment, perform daily quality checks, and clear basic paper jams.
Coordinate service calls and report equipment issues to technicians.
Handle sensitive and confidential documents with a high level of accuracy and discretion.
Perform scanning, file conversion, file naming, OCR, and document formatting tasks.
Support document printing and electronic file preparation.
Receive, process, and distribute incoming and outgoing mail and materials.
Perform shipping and receiving activities, including checking packing slips for accuracy.
Determine appropriate packing materials and prepare items for shipment.
Maintain inventory records and monitor office supplies.
Distribute office supplies, mail, fax transmissions, and completed documents.
Maintain daily service, inventory, meter, and billing logs as required.
Respond to customer questions regarding job status and service requests.
Deliver completed print and document jobs to designated locations.
Maintain clean, organized, and well-stocked copier and service areas.
Provide professional support to legal secretaries, paralegals, associates, partners, executives, and other office personnel.
Assist with building support functions, occupant moves, and light maintenance duties as assigned.
Perform occasional cleaning and general facility support duties.
Work flexible hours, including occasional overtime, evenings, or weekends when required.
Perform other duties as assigned.
Qualifications:-
High school diploma or GED required.
1–2 years of related work experience required.
Minimum of 2 years of experience in a legal industry is highly preferred.
Previous copy, print, mailroom, hospitality, shipping/receiving, or office services experience preferred.
Strong customer service and communication skills.
Excellent organizational and time-management skills.
Ability to multitask and manage multiple assignments throughout the day.
Ability to work independently and make sound decisions.
Strong teamwork and problem-solving abilities.
Technical aptitude and ability to learn various hardware and software systems.
Working knowledge of shipping and receiving procedures.
Basic knowledge of electronics and office equipment preferred.
Ability to troubleshoot basic equipment and operational issues.
Ability to read and understand technical instructions, manuals, and related documentation.
Strong attention to detail and ability to work under tight deadlines.
Ability to handle confidential and sensitive information professionally.
Valid driver's license and required insurance coverage may be required depending on assignment needs.
Preferred Skills
Legal Office Experience
Customer Service
Copy/Print/Scan Services
Shipping & Receiving
Hospitality Services
Document Management
Inventory Management
Office Equipment
Mailroom Operations
Meeting & Conference Room Setup
Troubleshooting
Time Management
Organization
Communication
Teamwork
Problem Solving
OFFICE SERVICES SPECIALIST