HR ADMINISTRATOR
Job Description
The Job
Want to be with a leader?? Join the team at E-Z UP®, the world leader in the Instant Shelter® industry for over 30 years. We are THE premier shelter brand with the best quality shelter products & accessories and service in the business.
E-Z UP®, known as the #1 Best Selling Instant Shelter in the World™, seeks a dynamic person to fill the role of Human Resources Administrator. E-Z UP® has always set itself apart from other canopy makers with their innovative & highest quality products. E-Z UP® created the original Instant Shelter® in 1983 and is known worldwide as the market leader and innovator. E-Z UP desires to find an outstanding Human Resources Administrator to be a key contributor in assuring our products meet or exceed our customers’ expectations.
Essential Functions
- Processes bi-weekly payroll in a timely and accurate manger including but not limited to:
- Review electronic timecards and contact various department supervisors for any missed times.
- Ensure all payroll data is in compliance with applicable regional and country specific payroll regulations and corporate policies.
- Compile and accurately process other payroll data such as garnishments, vacation time, insurance and 401(k) deductions.
- Support reporting, tax filing, and vendor requests pertaining to each payroll run.
- Review and have payroll approved by HR Manager.
- Distribute payroll checks to department managers.
- Pull internal management reports from HRO software.
- Provide financial reports related to payroll and payroll deductions.
- Address all employee payroll questions and concerns.
- Administers health and welfare plans including enrollments and terminations. Benefit programs include: 401 (k) retirement plan, medical/dental/vision, short-term disability, long-term disability, workers' compensation, leave of absence, and flexible spending (Section 125).
- Processes required documents through payroll and insurance providers to ensure accurate record keeping and proper deductions. Serves as the Cobra Administrator for company.
- Assists in conducting new employee orientations at headquarters to ensure employees gain an understanding of benefit plans and enrollment provisions. Counsel employees (and potential employees/applicants) on plan provisions so that individuals can make informed benefit decisions. This includes all levels of employees including executives.
- Ensure employee understanding of benefit programs by regularly generating communication and counseling employees/dependents as situations arise. Resolves employee complaints related to health and welfare plans, refers difficult or very complex complaints to manager as needed. Acts as liaison with various insurance carriers and fosters effective relationships with client representatives. Acts as a resource for Payroll/HR contacts to ensure their understanding and compliance with benefit and HR policies and regulations. Keeps management advised of potential problem areas and recommends / implements solutions as appropriate.
- Processes monthly billings from insurance providers. Reviews billings for accuracy, codes and advances for payment. Resolves discrepancies with carriers, payroll and the company. Completes reports for management as requested.
- Assist in tracking and administering employee training program.
- Ensure accurate and timely filing of all HR documents and maintaining complete confidentiality.
- Other projects as assigned by the manager.
Job Requirements:
1. Attendance and Dependability: The employee can be depended on to report to work at the scheduled time and is seldom absent from work. Employee can be depended upon to complete all described work in a timely, accurate, thorough, and confidential manner.
2. Communication and Contact: The employee communicates effectively both verbally and in writing with superiors, colleagues, and individuals inside and outside the company.
3. Relationships with Others: The employee works effectively and relates well with others including management, colleagues, and individuals inside and outside the company. The employee exhibits a professional manner in dealing with others and works, to maintain constructive working relationships.
Qualifications:
- 2-3 years of HR and payroll experience
- Able to maintain confidential information.
- Strong knowledge of automated payroll software is essential (ADP is a plus).
- Proficiency in Word and Excel.
- Clear written and verbal communications.
- Able to organize and write procedures in a logical/methodical manner.
- Time management skills.
- Excellent attention to detail.
- Work well in a team environment.
- Bilingual English/Spanish highly preferred.
- Medical, dental, vision & supplemental benefits provided after eligibility period
- 401(k) Plan
- Paid vacation, sick and holidays
- Fast paced, business casual work environment
- Drug Free environment
We are fully committed to Equal Employment Opportunity and providing an environment of mutual respect to all applicants and teammates. Each qualified applicant and employee is recruited, employed, and evaluated without regard to any characteristic protected by law, such as race, color, religious creed, sex, sexual orientation, gender identity or expression, national origin or ancestry, age, physical disability, mental disability, medical condition, genetic information, marital status, gender, or status as military or veteran status. Equal employment opportunities are provided to all persons in all aspects of the employer-employee relationship, including recruitment, hiring, upgrading, training, promotion, demotion, transfer, discipline and termination. We provide a work environment free from discrimination and harassment, and where employees are treated with respect and dignity.
