HR Coordinator, Onboarding Specialist

• Provide seamless positive candidate experience from initial contact through onboarding
• Assist recruiters with prescreening candidates, setting up interviews, and coordinating hiring events
• Maintain accurate data in applicant tracking system (HealthCare Source)
• Establish and build relationships with hiring managers, departments, colleges, and universities to assist in recruiting
• Keep up to date on all pre-employment guidelines adhering to state and federal regulations

• Process all required new hire forms accurately for internal and external applicants
• Schedule HR appointments in conjunction with Occupational Health for new hire onboarding
• Provide onboarding documents and ensure completion of all required paperwork
• Verify all credentials and licenses with candidates
• Provide information to candidates about benefits (union and non-union), PTO plans, and retirement plans

• Conduct background checks including SEL, SCR, CHRC, and other applicable checks as needed
• Perform reference checks for candidates
• Ensure compliance with all pre-employment screening requirements and regulations
• Maintain confidential candidate and employee records

• Provide high level of customer service to internal and external candidates, hiring managers, and leadership
• Respond to candidate inquiries professionally and promptly
• Communicate effectively with all stakeholders throughout recruitment and onboarding process
• Participate in and perform other duties and responsibilities as assigned
• Support special projects as assigned

• Education: Associate degree required; Bachelor's degree preferred
• Communication: Effective written and verbal communication skills with ability to analyze, explain, and present data
• Organization: Ability to multitask and manage competing priorities in fast-paced environment
• Attention to Detail: Strong attention to detail with problem-solving, critical thinking, and analytical skills
• Customer Service: Professional demeanor with high-level customer service orientation
• Collaboration: Ability to work independently and collaborate with team members across various departments
• Technology: Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Access)
• Adaptability: Ability to adapt quickly in dynamic healthcare environment

• Previous HR coordinator or recruitment support experience in healthcare setting
• Experience with applicant tracking systems (HealthCare Source or similar platforms)
• Knowledge of pre-employment screening processes and compliance requirements
• Familiarity with healthcare credentialing and licensing verification
• Understanding of union and non-union benefits structures
• PHR or SHRM-CP certification
• Experience coordinating hiring events and campus recruitment activities

• Full-time position: Monday-Friday, 8:30am-5:00pm
• On-site in Hawthorne, NY
• Temporary assignment: 12 months
• Large healthcare organization environment
• Sedentary work with occasional walking and standing
• Requires hearing, manual dexterity, and visual acuity for computer work

We don’t just want to find you a job, we want to help you achieve your goals. We do that with you, by listening to you. We take the time to discuss your needs, expectations and career objectives. We find out who you are as well as what you can do. And we call on our contacts in countless businesses and corporations to find the position that will fit your skills, your personality, and your potential.

We staff all levels of office staff, from entry-level clerical staff to organization management and everyone in between. We find employment opportunities for every vocation and aspiration – from accountants to graphic designers, administrative assistants to IT professionals, purchasing managers to event planners, receptionists to directors.

If you are a permanent job seeker, we’ll help you get your foot in the door and launch your dream career. Our experienced Talent Coordinators will advise you on everything you need to ace your interview, and negotiate the best possible salary and benefits package. Count on us to be advocates for you in your search.