Purchasing Coordinator
Job Description
Purchasing Coordinator
We are currently seeking an organized and detail-oriented Purchasing Coordinator to support our Purchasing team. This position combines purchasing and procurement responsibilities with administrative coordination, supplier documentation, purchase order tracking, and cross-functional support.
The ideal candidate will have previous experience in purchasing, procurement, buying, or administrative coordination and be comfortable managing multiple priorities in a fast-paced environment.
Key Responsibilities
- Request, collect, and track required supplier documentation, including certifications, compliance documents, contracts, and agreements
- Work closely with Purchasing, Quality, and Legal teams to ensure documentation is accurate and submitted on time
- Assist with supplier contracts, agreements, and procurement-related paperwork
- Prepare reports, tracking logs, and status updates
- Create, place, and track purchase orders
- Follow up on open orders and delivery status
- Communicate directly with suppliers regarding orders and documentation
- Assist with resolving basic purchase order and supplier discrepancies
- Obtain supplier quotes and confirm pricing and order details
- Maintain accurate purchasing and procurement records in the ERP system
- Support daily buyer and procurement activities
- Manage multiple projects and assignments simultaneously
- Monitor deadlines and proactively communicate potential delays or issues
- Maintain accurate and organized purchasing documentation
Qualifications
- Previous experience in Purchasing, Procurement, Buying, or a Coordinator role
- General knowledge of purchase orders, supplier communication, order tracking, and procurement processes
- Strong organizational skills with excellent attention to detail
- Ability to manage multiple projects, priorities, and deadlines
- Strong written and verbal communication skills
- Comfortable communicating with suppliers and internal departments
- Proficiency in Microsoft Excel, Outlook, and Word
- Experience working with an ERP system such as Oracle, SAP, NetSuite, or similar
- Knowledge of Oracle Cloud is a plus
- Experience with order-processing or manufacturing software is beneficial
- Strong problem-solving and follow-up skills
Education & Experience
- Bachelor's degree from a four-year college or university; OR
- 5–8 years of related experience and/or training; OR
- An equivalent combination of education and relevant experience
Ideal Candidate
We're looking for someone who is highly organized, detail-oriented, and comfortable balancing purchasing, supplier communication, documentation, purchase orders, ERP data, and multiple deadlines. This person should be able to work effectively across Purchasing, Quality, and Legal while maintaining accurate records and following through on open items.
Physical Requirements
- Primarily an office-based position
- Ability to sit for extended periods and occasionally stand or walk
- Ability to occasionally lift and/or move up to 10 lbs.
Regency Staffing Group is a results-driven staffing and recruiting partner that connects skilled professionals with high-demand employers across multiple industries. We specialize in fast, efficient job placement solutions designed to help candidates get in front of decision-makers and land opportunities quickly—often with competitive pay rates, contract flexibility, and long-term career potential.
With a focus on speed, placement success, and maximizing earning potential, Regency Staffing Group helps bridge the gap between top talent and companies willing to pay for it—creating win-win outcomes where candidates can secure strong compensation packages and career growth opportunities.
