Office Coordinator

Office Coordinator (Client-Facing Admin Role)

Location: Salary: $18–$24/hour (depending on experience) – or $38k–$50k/year full-time

We’re a growing team looking for an organized go-getter to keep things running smooth. You’ll be the friendly face (and voice) our clients love—handling scheduling, estimates, follow-ups, and payments without missing a beat.

What you’ll do:

• Manage client calendars: book jobs, set start dates, reschedule when life happens

• Send out estimates and invoices

• Follow up on payments—polite but firm

• Check in regularly with customers via phone/email/text—build trust, spot issues early

• Keep our office humming: answer calls, track supplies if needed, manage customer requests

Who we’re after:

• 2+ years in admin, customer service, or coordination (office experience a big plus)

• Killer phone skills—warm, clear, no-nonsense

• Solid with Google Workspace or Microsoft Office (Excel for tracking, Outlook for emails)

• Detail-obsessed, multitasker who stays calm when it’s busy

• Bonus: experience chasing invoices or using CRM tools, google sheets or excel skills a huge plus

Perks:

• Full-time, Monday–Friday, 08:30-04:30

• Health/dental after 90 days

• Paid time off + holidays

• Room to grow—maybe into ops manager someday

If you’re the type who loves keeping people happy and details locked down, apply now! Send resume + quick note: “Why you’d rock this role.” – We’re small but mighty. Let’s chat.