Legal Administrative Assistant - Bilingual English/Spanish

Position Summary

We’re a team of purpose-driven legal professionals who care deeply, move fast, and never lose sight of the human side of what we do. If you're passionate about making an impact, growing with a team that values excellence and empathy, and being part of something bigger, we’d love to meet you.

We are seeking a bilingual Demands & Liens Administrative Assistant to support our settlement and lien resolution teams. This role serves as a vital administrative partner responsible for supporting client communication, settlement processing, disbursement reviews, adjuster correspondence, and case management tasks that help move files efficiently toward resolution.

What you will be doing:

• Assist the Demands and Liens teams with daily administrative and operational support
• Communicate with clients regarding settlement-related matters and case updates
• Review financial disbursements for accuracy prior to processing
• Coordinate with the Accounting Department regarding settlement funds and disbursements
• Submit completed cases to Accounting for processing and final review
• Communicate with insurance adjusters regarding settlement releases, checks, and outstanding documentation
• Track settlement checks, releases, and related correspondence to ensure timely resolution
• Perform data entry and maintain accurate case information within CasePeer
• Assist with the preparation and mailing of settlement checks and related documents
• Maintain organized electronic case files and detailed case notes
• Support department reporting, documentation, and workflow management

What we’re looking for:

• Highly organized, detail-oriented, and comfortable managing multiple priorities while maintaining exceptional accuracy and professionalism
• Fluent in both English and Spanish
• Prior experience in a law firm, insurance company, medical office, or professional administrative setting preferred
• Strong organizational skills
• Excellent verbal and written communication skill
• Must be good with numbers
• Ability to handle confidential information with professionalism and discretion
• Excellent customer service skills: must be comfortable speaking with difficult clients and de-escalation
• Proficiency in Microsoft Office Suite and data entry systems
• Experience with CasePeer or other case management software is a plus
• Ability to thrive in a fast-paced, team-oriented environment
• Strong customer service mindset and professional demeanor

What's in it for you:

• Firm-paid medical, dental, vision, and life insurance after 60 days
• 401(k) with 3% company match after 1 year
• 2 weeks of PTO after 90 days
• Access to our state-of-the-art, on-site gym
• Career path and development opportunities
• A passionate, driven team that actually enjoys working together

DISCLAIMER: The compensation range represents a good faith estimate of what our client may pay for the position at the time of posting. Our client may ultimately pay more or less than the posted compensation range. The salary offered to the selected candidate will be determined based on factors such as the qualifications of the selected candidate, departmental budget availability, internal salary equity considerations, and available market information, but not based on a candidate’s gender or any other protected status.

An established and growing law firm that cares deeply, moves fast, and never loses sight of the human side of what we do.