Office Secretary

Office Administrator / Administrative Assistant

25 hours a week 8:30-1:30 Monday -Friday

Responsibilities

• Answer incoming phone calls in a professional and courteous manner.
• Respond to emails and direct inquiries to the appropriate team members.
• Schedule appointments and maintain daily calendars.
• Greet and assist clients and visitors as needed.
• Maintain accurate records and update client information.
• Perform data entry and general office administration tasks.
• Assist with filing, scanning, copying, and organizing documents.
• Coordinate with staff to ensure schedules are accurate and up to date.
• Manage office supplies and notify management when inventory needs replenishing.
• Complete additional administrative duties as assigned to support daily operations.

Qualifications

• High school diploma or GED required.
• Previous office or administrative experience is preferred but not required.
• Strong verbal and written communication skills.
• Excellent organizational and time management abilities.
• Basic computer proficiency, including Microsoft Office and email.
• Ability to multitask and work in a fast-paced office environment.
• Professional appearance and positive attitude.
• Strong attention to detail and problem-solving skills.
• Reliable, punctual, and able to work independently as well as part of a team.
• Reliable transportation

Physical Requirements

• Ability to sit for extended periods while working at a computer.
• Occasionally lift and move office supplies up to 20 pounds.

We are looking for someone who is dependable, friendly, and eager to contribute to a positive and productive work environment. If you enjoy helping others, staying organized, and keeping an office running smoothly, we encourage you to apply.

We are seeking a reliable, organized, and professional Office Administrator to join our team. The ideal candidate will be the first point of contact for our clients and will help ensure the office operates efficiently by providing excellent administrative support.