Administrative Assistant

POSITION DESCRIPTION

Administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Familiar with a variety of the field's concepts, practices and procedures.

Ability to effectively communicate via phone and email ensuring that all Administrative Assistant duties are completed accurately and delivered with high quality and in a timely manner. May direct and lead the work of others. Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected. Typically reports to a manager or head of a unit/department.

ESSENTIAL DUTIES & RESPONSIBILITIES

· Answer and direct phone calls

· Organize and schedule meetings and appointments

· Maintain contact lists

· Produce and distribute correspondence memos, letters, faxes and forms

· Assist in the preparation of regularly scheduled reports

· Develop and maintain a filing system

· Order office supplies

· Submit and reconcile expense reports

· Provide general support to visitors

· Provide information by answering questions and requests

· Research and create presentations

- Assisted employees with onboarding and platform setup

- Conduct onboarding training for new hires

· Generate reports

· Handle multiple projects

· Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

· Write letters and emails on behalf of other office staff

· Maintain computer and manual filing systems

· Handle sensitive information in a confidential manner

· Receive, sort and distribute the mail

QUALIFICATIONS

· Proven admin or assistant experience

· Knowledge of office management systems and procedures

· Excellent time management skills and ability to multi-task and prioritize work

· Attention to detail and problem-solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills

· Proficient in MS Office

· At least 3 years of experience in the field or in a related area

· High school diploma or equivalent; college degree preferred

Founded in 2000, Nevada Barricade & Sign Company, Inc. has grown into a leader in the highway technologies industry. With locations in Reno, Sparks, and Las Vegas, we proudly serve as the premier highway specialty contractor across Nevada, California, and Arizona. Our commitment to safety and excellence creates a dynamic, fast-paced, and rewarding workplace. We offer an extremely competitive salary along with a robust benefits package.