Secretary

The Secretary will provide essential administrative support by managing communications, processing invoices, and maintaining organized records. Reporting directly to the office manager, this role requires strong teamwork and communication skills and ensures smooth office operations through proficient use of Microsoft Office, QuickBooks Online, and other standard office software. The position involves balanced communication internally and externally without travel requirements.

Responsibilities

• Answer phone calls and manage daily communications
• Process vendor and customer invoices accurately
• Maintain records and input data efficiently
• Provide responsive customer service
• Manage QuickBooks Online entries and data
• Utilize Microsoft Office for various administrative tasks
• Coordinate tasks and follow directions effectively
• Learn and retain new information relevant to office operations

Required Qualifications

• Excellent communication skills
• Ability to work collaboratively within a team
• Proficient in Microsoft Office navigation and usage
• Ability to take and follow directions
• Strong learning and information retention skills

Preferred Qualifications

• Entry-level experience in administrative support
• Familiarity with QuickBooks Online (not required)
• Customer service experience
• Effective time management and organizational skills
• Adaptability to office environments and tasks