Accounting Specialist - AP

Our client is seeking a full-time Accounts Payable Specialist responsible for the accurate and timely processing and payment of invoices and other company liabilities. This role goes beyond transactional data entry and requires an understanding of accounting fundamentals, internal controls, and how Accounts Payable activity impacts the general ledger. The ideal candidate is comfortable owning the AP function while working within a small, collaborative accounting team where team members provide cross-functional coverage as needed.

What You’ll Do:

• Process accounts payable invoices and payments accurately and efficiently, leveraging automated AP processes where applicable.
• Review invoices for completeness and accuracy prior to processing and ensure payments are completed accurately and on time.
• Ensure proper expense accounting and general ledger coding, including identifying when transactions need to be reclassified.
• Apply an understanding of debits, credits, and the general ledger when reviewing and resolving AP transactions.
• Follow established internal controls and Accounts Payable policies and procedures rather than treating AP as solely a data-entry function.
• Work with assigned vendors and internal staff to resolve discrepancies and disputes while minimizing interruptions to services and supplies.
• Complete Accounts Payable closing activities accurately and on time to meet reporting deadlines.
• Research expense variances, suspense accounts, and other account issues as requested by management.
• Use Excel for tracking, analysis, and reporting, including exporting, summarizing, and organizing financial data.
• Provide support across accounting functions as needed within a small, collaborative team.

What Experience You’ll Have:

• 3+ years of Accounts Payable experience with a stable work history.
• Working knowledge of AP processing and how AP transactions impact general ledger postings.
• Understanding of fundamental accounting concepts, including debits, credits, expense coding, reclassifications, and internal controls.
• Experience working within an ERP system.
• Strong Excel skills, including the ability to export, summarize, and analyze data; experience with PivotTables is preferred.
• Experience with Sales and Use Tax application.
• Strong analytical, organizational, and problem-solving skills.
• Excellent customer service and communication skills with the ability to effectively communicate with managers, coworkers, vendors, and other stakeholders.
• Ability to work effectively in a collaborative environment and provide coverage across accounting responsibilities when needed.

What Experience Is Nice to Have:

• Experience participating in or working with AP automation initiatives or automated payable processes.
• Broader accounting experience beyond Accounts Payable.
• Experience using PivotTables and spreadsheets for financial tracking and analysis.
• Degree in Accounting or a related field preferred but not required.