Executive Assistant

We are looking for a detail-oriented Executive Assistant to support administrative operations and executives. This position is ideal for someone who is organized, responsive, and comfortable handling a wide range of office support tasks in a fast-paced environment. The selected candidate will help maintain records, coordinate communications, manage office resources, and assist with information gathering and reporting.

Responsibilities:

• Respond to inquiries by explaining department services, processes, and established guidelines.

• Help address service-related issues by tracking concerns, gathering details, and supporting timely resolution.

• Draft, format, and update correspondence, logs, and other documents using Microsoft Word and Excel.

• Use standard office equipment, including printers, copiers, and shredders, to support daily administrative needs.

• Collect information from various sources and prepare clear summaries or reports for management review.

• Maintain records and compile routine statistical or operational data for internal reporting purposes.

• Receive, sort, and distribute incoming mail and other departmental correspondence.

• Monitor office supply levels, maintain inventory records, and assist with ordering needed materials.

• Organize and file documents while improving filing methods to support efficient record retrieval.

• High school diploma or equivalent required.

• At least five years of executive administrative support experience

• Meeting Minute taking

• Proficiency with Microsoft Office Suite, Advanced Excel, Word and Outlook required

• Strong organizational skills with the ability to manage multiple tasks and deadlines.

• Effective written and verbal communication skills for interacting with internal stakeholders.

• Solid problem-solving abilities and attention to detail.

• Ability to work collaboratively as part of a team.

• Excellent business acumen and decision making skills
• Professional presentation experience
• Calendaring
• Scheduling
• Expense Reporting
• Project Assistance
• Supporting C-Suite
• Bachelor's Degree preferred but not required