Office Manager

Description

Sit at the front desk, but responsible for completing basic administrative tasks around the office. You will also act as the first point of contact for all visitors, vendors, or potential new employees. Your daily tasks will include, but are not limited to, answering/routing phone calls to the correct person, answering/forwarding customer emails to the correct department, stamping/preparing mail, completing office opening & closing procedures, and overseeing the employee kitchen ensuring snacks are stocked and coffee is brewed. A successful candidate has a friendly demeanor and the ability to prioritize multiple tasks. %CF; Act as the first point of contact to greet any guests, visitors, and vendors %CF; Performs clerical and basic administrative duties including responding to emails, filing, and completing basic forms as requested - Communicate with facilities , vendors etc and be proactive about solving potential problems/coming up with solutions - Supporting the onboarding of new hires - Assisting in booking travel and trainings for internal team members and CEO %CF; Operates office machines including copiers, scanners, phone and voicemail systems, personal computers, and other standard office equipment %CF; Answers phones, directs calls to appropriate individuals %CF; Completes opening and closing procedures for the office %CF; Ensures the kitchen & coffee station are fully stocked and clean %CF; Ensures all mail has proper postage and is ready for pick up by the appointed time %CF; Performs other related duties as assigned

Skills

Front desk, Customer service, Administrative support, Clerical, Receptionist customer service, Outlook, office manager/administrative, Microsoft office, Data entry, Scanning

Top Skills Details

Front desk,Customer service,Administrative support,Clerical,Receptionist customer service,Outlook

Additional Skills & Qualifications

Qualifications %CF; Proficient in Microsoft Office suite (Excel, Word, Powerpoint, etc.) %CF; High School Diploma or GED preferred %CF; Office or customer service experience preferred %CF; Bilingual in Spanish or French is a plus %CF; Effective communicator, both written and verbally in English %CF; Ability to prioritize, delegate, and organize multiple tasks or projects %CF; Excellent attention to detail and organizational skills %CF; Able to work and collaborate with others Physical Requirements: Ability to stand or sit in a stationary position for long periods; occasionally move around the office and reach into cabinets, drawers, etc.; ability to lift to 25 pounds.

Experience Level

Intermediate Level

This is a Contract position based out of Beaverton, OR.

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Beaverton,OR.

This position is anticipated to close on Sep 2, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.