Group Assistant

The Group Assistant provides comprehensive administrative support to a customer-facing engineering team focused on growth and experience for Microsoft 365 services. This role coordinates meetings and events, supports department financial and personnel operations, manages facility purchasing and operations, and completes special projects as assigned. The Group Assistant also organizes travel arrangements, enforces team policies and procedures, and plays a key role in maintaining smooth day-to-day operations and a positive team environment.

Responsibilities

• Provide general administrative support to the Growth & Experience team within Engineering, ensuring smooth daily operations for a customer-facing organization.
• Coordinate team meetings, events, and morale programs, including logistics planning, scheduling, and onsite support.
• Manage calendars and schedules for team members, including meeting coordination and conflict resolution.
• Support department financial operations, including expense reporting assistance and tracking of team-related expenditures.
• Assist with personnel-related operations as directed, maintaining accuracy and confidentiality in administrative processes.
• Coordinate travel arrangements for team members, including booking transportation, lodging, and related logistics.
• Manage space and facilities operations, including space planning, office moves, and general space management activities.
• Oversee supply ordering and inventory, including snacks replenishment and general office supplies to support team productivity.
• Support SAW device management and other device-related logistics to ensure team members have the equipment they need.
• Maintain and manage team aliases and distribution lists to support effective communication across the organization.
• Coordinate logistics for team events, meetings, and onsite activities, ensuring all required equipment and materials are available.
• Use productivity tools and Microsoft 365 systems to support administrative operations, documentation, and communication.
• Enforce established team policies and procedures, helping ensure consistency and compliance across team operations.
• Complete special projects and ad hoc administrative tasks as assigned, adapting to changing priorities in a fast-paced environment.
• Provide excellent customer service to internal stakeholders, responding promptly to requests and supporting a positive team culture.
• Lift and move office materials or supplies as needed, up to approximately 20 pounds.

Essential Skills

• 1–3 years of administrative experience in a fast-paced environment.
• Strong administrative support skills, including calendar management, schedule coordination, and operations support.
• Effective communication skills, with the ability to relate well to diverse individuals and collaborate across the team.
• Demonstrated project management abilities to coordinate events, meetings, and special assignments.
• Strong customer service orientation with a willingness to assist and support team members.
• Excellent attention to detail and organizational skills for managing multiple tasks and priorities.
• Working knowledge of email, scheduling, word processing, spreadsheets, and presentation software.
• Experience using the current version of Microsoft Office, including Outlook, Excel, and PowerPoint.
• Proficiency with Microsoft 365 systems and productivity tools to support team operations.
• Ability to coordinate events, meetings, and logistics in an office environment.
• Capability to lift up to 20 pounds as needed for office and event support.

Additional Skills & Qualifications

• Experience providing administrator support in an engineering or technology-focused environment.
• Experience in event coordination, morale programs, and team-building activities.
• Experience with logistics support, including space management and device management.
• Prior experience with Microsoft-focused tools and ecosystems, including Outlook and GMM.
• Experience in travel arrangements and expense reporting support.
• Familiarity with alias management and distribution list administration.
• Comfort working onsite five days per week in a collaborative office setting.
• Ability to adapt quickly, take initiative, and manage special projects with minimal supervision.

Work Environment

This role is based fully onsite, five days per week, in a studio office environment. The Group Assistant works Monday through Friday for approximately 40 hours per week, with the potential for up to 5 hours of overtime. The team culture is described as a great, supportive group that you will enjoy working with, emphasizing collaboration, customer focus, and a positive morale. Standard equipment such as a laptop, mouse, headset, and an extra monitor is provided. The environment is fast-paced and dynamic, supporting engineering teams and Microsoft 365 services, with frequent coordination of meetings, events, and team activities in an office setting.

This is a Contract position based out of Redmond, WA.

The pay range for this position is $30.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Redmond,WA.

This position is anticipated to close on Aug 21, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.