AR & HR Coordinator

Our client is a growing company at the intersection of technology and live entertainment, delivering innovative experiences for customers nationwide. The AR & HR Coordinator is a newly created position that will manage accounts receivable and invoicing while supporting day-to-day HR administration. This highly visible role works directly with new customers and employees and serves as backup for essential payroll and accounts payable functions.

Accounts Receivable & Invoicing

• Manage customer setup, including W-9s, bank letters, vendor platforms, and related documentation
• Prepare invoices and follow up with customers regarding outstanding balances
• Process bank deposits and ensure payments are accurately posted
• Reconcile project records against QuickBooks to confirm all billable work is captured
• Coordinate Certificates of Insurance with the company’s insurance broker
• Maintain applicable state and local registrations and licensing

HR Administration

• Coordinate new-hire onboarding through Paychex
• Complete remote I-9 verification
• Coordinate background checks and drug testing
• Support benefits enrollment and PTO administration
• Maintain documentation related to annual reviews, compensation changes, and job descriptions
• Assist with special HR and employee-classification projects as needed

Additional Responsibilities

• Maintain inventory records
• Provide backup support for payroll and accounts payable, including bill entry, expense approvals, and basic payroll troubleshooting
• Assist with other accounting and administrative projects as assigned

• 2+ years of experience in accounts receivable, invoicing, HR coordination, or a related role
• Experience with QuickBooks and an HRIS or payroll platform; Paychex experience is preferred
• Strong organizational skills and attention to detail
• Professional, confident communication skills for customer payment follow-up
• Comfortable managing confidential information and compliance-driven HR documentation
• Ability to balance multiple priorities in a growing, fast-paced environment

Thomas Edwards Group is an Executive Search Firm specializing in the direct hire and interim placement of Accounting, Finance, HR and IT professionals. We’ve been in business since 1997 and the Dallas Business Journal has ranked us a Top Search Firm in Dallas and one of the “Best Places to Work” multiple times. Thomas Edwards Group also made the Inc. 5000 list in 2016 and our award-winning team of Search Consultants, which rank among the best and most experienced in the area, includes MBAs, CPAs, former Big 4 Professionals, Controllers, IT Search Professionals, Finance/Banking, and Business Professionals.