Health and Safety Clerk

Position: Health and Safety Clerk

Pay Rate: $22.00 - $27.00 /hourly

Location: Stockton, CA

Schedule: Monday–Friday | 9:00 AM–6:00 PM
Some Saturdays may be required during peak season (September–January).

Position Overview

We are seeking a detail-oriented and organized Health and Safety Clerk to support workplace safety initiatives, workers' compensation administration, OSHA compliance efforts, and departmental administrative functions. This role requires strong communication skills, the ability to work independently, and a commitment to maintaining a safe and compliant work environment.

Essential Duties & Responsibilities

• Transport injured employees to and from medical treatment using a company vehicle.
• Communicate workers' compensation claim-related activities to supervisors, site administrators, and employees.
• Review workers' compensation claims for accuracy and enter information into the claim administrator's software system.
• Assist with Cal/OSHA and Federal OSHA compliance activities.
• Prepare and maintain OSHA 300 logs and other required safety documentation.
• Conduct new hire safety orientations and onboarding support.
• Coordinate monthly plant safety training sessions.
• Participate in incident investigations and assist with follow-up corrective actions.
• Observe and support employees participating in the Return-to-Work Program.
• Collect and document storm water samples with assistance.
• Maintain safety bulletin boards, safety communications, and workplace postings.
• Order safety equipment, office supplies, and other department materials as needed.
• Create, organize, maintain, and retain departmental records and files.
• Prepare meeting agendas, reports, presentations, and related materials.
• Attend meetings, seminars, and training sessions to gather information and provide administrative support.
• Answer phones, relay information, and communicate professionally with employees, vendors, and management.
• Assist the department head with administrative projects and special assignments.
• Perform additional duties as assigned.

Qualifications

• Minimum of five years of experience performing complex administrative or clerical duties.
• At least two years of supervisory or leadership experience preferred.
• Strong knowledge of general office procedures and administrative practices.
• Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
• Experience working with workers' compensation claims, safety programs, or compliance-related functions preferred.
• Ability to work independently with minimal supervision.
• Strong organizational, multitasking, and problem-solving abilities.
• Excellent verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.

Required Qualifications

• Bilingual in Spanish.
• Proficient in Microsoft Office.
• Personable with strong interpersonal and communication skills.
• Valid California Class C Driver's License.
• Ability to drive a company vehicle as needed.

Preferred Qualifications

• First Aid, CPR, and AED Certification.
• Experience with OSHA compliance and workplace safety programs.
• Experience conducting employee orientations and safety training.
• Knowledge of workers' compensation administration and return-to-work programs.

After 44 years of service and multiple locations throughout the Central Valley, Hedy Holmes Staffing Services has established itself as an innovative staffing agency that puts a premium on matching top talent with top employers. We are among the regional leaders in customer service, talent placement, and out-of-the-box thinking to enhance the overall job search process.

Hedy Holmes is committed to finding candidates a successful career they can count on. Our team of experienced professionals understand that when it comes to staffing, it’s not about just filling a role, but rather finding a candidate that fits not only the requirements of the job, but the culture of the organization as well.

We take the extra step to ensure that all of our candidates are given the necessary resources to be successful in their role and to continue to grow and develop as professionals. Our dedication to our clients and candidates is what sets us apart from our competitors.