Office Manager

About Vincent Anthony Jewelers

Vincent Anthony Jewelers is a fine jewelry store in Tulsa, Oklahoma, where we sell, design, and repair the pieces people wear on their best days — engagements, anniversaries, graduations, and everything worth marking with something that sparkles. We pride ourselves on personal, knowledgeable service and building long-term relationships with our customers, and we rely on a tight-knit team to make that happen every day.

About the Role

A year into this role, you'll have a firm handle on the store's day-to-day operations: inventory that's accounted for down to the piece, shipments and receiving that never fall behind, a smooth-running front office, and a team that comes to you when they need something handled. You'll work closely with ownership and store staff, trusted to keep the administrative heartbeat of the business steady — so every customer's moment goes off without a hitch.

What You'll Do

• Keep the office humming — manage basic administrative tasks and scheduling
• Coordinate with vendors and suppliers on ordering, invoicing, and repair/custom-order timelines
• Own inventory control — receiving, tagging, tracking, and reconciling stock across the showroom and safe, down to the last diamond
• Handle shipping and receiving for repairs, special orders, and vendor shipments, so nothing sparkly gets lost in transit
• Plan and run in-store events, from trunk shows to holiday celebrations, handling the logistics start to finish
• Keep our social media feeds sparkling with periodic posts that support our marketing efforts
• Oversee office and store supplies, equipment, and day-to-day facilities needs
• Be the friendly voice on the phone — handling calls, appointment scheduling, and customer correspondence

What We're Looking For

We need someone who's equal parts organized and easygoing — jewelry is emotional; the back office shouldn't be.

Required

• 2+ years of experience in office management, retail operations, or administrative operations
• Experience with inventory management and point-of-sale systems
• Strong organizational skills and comfort juggling multiple priorities in a small-team environment
• Clear, professional communication skills, both in person and over the phone
• Comfort with general office software (Microsoft Office or Google Workspace)

Preferred

• Experience in jewelry, luxury retail, or another high-value retail environment
• Familiarity with payroll processing and basic HR administration
• Experience working directly with vendors or suppliers on ordering and logistics
• Experience managing social media accounts or coordinating in-person events