Administrative & Marketing Coordinator - Commercial Real Estate
Job Description
Join a High-Performance Commercial Real Estate Team
Coldwell Banker Commercial Legacy Group is growing—and we are looking for a sharp, driven, and versatile professional to become the operational backbone of our team.
This is not a typical admin role.
This position sits at the intersection of marketing, transactions, operations, and technology—supporting brokers, driving brand presence, and helping manage real estate assets and deals from start to finish.
If you want to build a real career in commercial real estate, marketing, or operations—this is where you start.
What You’ll Be Part Of
- A fast-paced, entrepreneurial commercial real estate firm
- A team that values execution, accountability, and growth
- A company leveraging AI, digital marketing, and modern tools to outperform competitors
- Real exposure to deals, clients, and business operations—not just busy work
What You’ll Do
This role requires someone who can shift gears quickly and take ownership.
Transaction & Operations
- Review, process, and manage transaction files from contract to closing
- Assist with leases, contracts, and compliance documentation
- Coordinate appointments, timelines, and deal flow
- Maintain accurate listing and client data
Marketing & Brand Execution
- Create commercial property marketing packages (offering memorandums, flyers, etc.)
- Design and publish listing materials
- Manage and grow social media presence across platforms
- Develop graphics and visual content that reflects a professional brand
Technology & Innovation
- Learn and implement AI-driven marketing tools
- Support digital campaigns and automation systems
- Assist in building scalable marketing systems for agents
Property Management & Office Support
- Assist with property management administrative functions
- Provide customer service to clients and tenants
- Handle general office coordination and support
What We’re Looking For
You don’t need to know everything—but you do need to be sharp, reliable, and willing to learn fast.
Core Traits
- Positive, professional, and team-oriented
- Highly organized with strong attention to detail
- Self-starter who takes initiative and follows through
- Comfortable in a fast-moving, high-expectation environment
Skills & Experience
- Strong computer proficiency (Microsoft Office, Google Workspace, etc.)
- Social media and digital marketing familiarity
- Graphic design experience (Canva, Adobe, or similar) preferred
- Ability to learn new technology quickly
- Strong communication and customer service skills
What You’ll Gain
- Real-world experience in commercial real estate transactions
- Hands-on exposure to marketing, branding, and deal flow
- Training on modern marketing platforms and AI tools
- A clear path for career growth within the company
- The opportunity to become indispensable to a high-performing team
Compensation & Benefits
- Competitive hourly wage
- Performance-based bonuses
- Paid sick leave
- Vacation time
- Retirement plan
Who This Role Is Perfect For
- Someone early in their career who wants to grow fast
- A marketing-minded professional who wants real business exposure
- An organized operator who thrives on responsibility
- Anyone serious about building a long-term career in real estate or business
If you’re looking for a role where you can learn, contribute, and advance quickly, apply today.
About Coldwell Banker Legacy Group
Coldwell Banker Legacy Group is an award-winning real estate organization serving Southern Kentucky and Middle Tennessee through residential real estate, commercial real estate, property management, relocation services, title services, auction services, construction, land development, and emerging technology platforms.
Our family of companies includes Coldwell Banker Legacy Group, Coldwell Banker Commercial Legacy Group, Trupoint Title Services, Innovatas Construction Group, Auction Concepts USA, and BoldPorch, a real estate marketing technology platform designed to help agents, brokers, and consumers connect in new and innovative ways.
With offices in Kentucky and Tennessee, we serve a diverse client base ranging from homeowners and investors to developers, builders, commercial clients, and corporate relocation customers.
We are a growth-focused company committed to innovation, agent success, customer service, and building industry-leading marketing systems that help our clients, agents, and businesses thrive.
