Receptionist

We are looking for an experienced and dependable Receptionist to support daily front desk operations for an onsite team in California. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming environment, handling incoming calls efficiently, and keeping administrative tasks organized. The right candidate brings strong communication skills, a detail-oriented approach, and at least 2 years of relevant front office experience.

Responsibilities:
• Welcome visitors and provide a positive first impression while managing front desk activity throughout the day.
• Handle a multi-line phone system, direct calls to the appropriate contacts, and take accurate messages when needed.
• Respond to inbound calls promptly and courteously, ensuring inquiries are addressed or routed correctly.
• Support general administrative needs such as basic clerical tasks, scheduling assistance, and office coordination.
• Maintain an organized reception area and help ensure the front office operates smoothly during business hours.
• Use Microsoft Office applications to prepare documents, update records, and complete routine administrative work.
• Coordinate with internal staff regarding guest arrivals, calls, and day-to-day front desk communications.• At least 2 years of experience in a receptionist or front desk support role.
• Proven ability to manage a multi-line phone or switchboard system in a service-focused setting.
• Strong verbal communication skills with a courteous and service-oriented approach.
• Proficiency with Microsoft Office for routine administrative and documentation tasks.
• Ability to work fully onsite in Santa Ana, California.
• Appropriate presentation and business casual workplace readiness.
• Strong organizational skills and the ability to handle multiple priorities in a fast-paced environment.