Receptionist

We are looking for an experienced and dependable Receptionist to support daily front desk operations in Garden City, New York. This Long-term Contract opportunity is ideal for someone who enjoys creating a welcoming office environment, managing administrative tasks, and communicating professionally with visitors and clients. The position calls for strong organizational ability, comfort with office technology, and a service-focused approach to handling a busy reception area.

Responsibilities:

• Welcome visitors, answer incoming calls, and direct inquiries to the appropriate contacts with professionalism and efficiency.

• Maintain accurate records by entering and updating information in company systems and office documents.

• Provide day-to-day administrative assistance, including preparing correspondence, organizing files, and supporting staff as needed.

• Oversee front desk activities to help ensure smooth office operations and a positive experience for guests and callers.

• Coordinate general reception coverage by managing a multi-line phone system and responding promptly to inbound communications.

• Assist with routine office tasks such as scheduling, document handling, and other clerical support functions.

• Communicate clearly with clients and internal team members to address requests and relay information effectively.

• Prior experience in a receptionist, front desk, or administrative support role is required.
• Several years of experience in a law firm or hospitality setting is preferred.
• A bachelor’s degree is preferred.
• Proficiency with Microsoft Office applications is required.
• Intermediate-level Excel skills are needed for reporting, tracking, and data management tasks.
• Strong computer aptitude and confidence using office technology are essential.
• Ability to work collaboratively with colleagues while maintaining a detail-oriented and customer-focused presence.
• Experience handling multi-line phone systems and high-volume inbound calls is preferred.