Worldwide Events Program Coordinator

Worldwide Events Program Coordinator
12-Month Contract | Pay Rate: $41.98–$51.98/hr (W2)
ATR International

ATR International is seeking a Worldwide Events Program Coordinator for a 12-month contract engagement supporting a global technology/consumer client's Worldwide Events organization.

About the Role

The Worldwide Program Coordinator will support the WW Events Lead in implementing and scaling our client's Worldwide Events strategy by driving operational excellence across the global Events ecosystem. This role is responsible for developing and managing the processes, tools, and documentation that enable consistent planning, governance, reporting, and execution of events across Retail worldwide.

Working in close partnership with WW Events, PR, Production, Retail Marketing, and geo teams, the Coordinator will manage cross-functional workflows, maintain operational systems, and ensure alignment across key initiatives — providing visibility into the global events portfolio and helping drive successful execution of a "Fewer, Bigger, Buzzier" events strategy.

Key Responsibilities

WW Events Operations & Intake

• Own the day-to-day WW Events intake tracker, ensuring all submissions are complete and progressing through review
• Conduct initial quality review of event requests, validating alignment to strategic priorities, timing, budget, PR opportunity, production support, and governance requirements
• Maintain the WW Events calendar and event lifecycle status (Proposed → In Review → Recommended → Approved → Delivered → Recapped)
• Prepare weekly leadership review materials and track follow-up actions to closure

Strategy Implementation & Geo Enablement

• Support implementation of the WW Events strategy across Retail, helping geo teams consistently apply the global framework
• Develop and maintain WW Events playbooks, operational documentation, templates, and governance resources
• Maintain decision logs, FAQs, and intake guidance to improve consistency and transparency across regions
• Partner with geo teams to identify process improvements and scale best practices

Reporting & Performance

• Build and maintain WW Events reporting dashboards tracking attendance, foot traffic, PR participation, reach, and other KPIs
• Produce monthly business reviews identifying trends, opportunities, and recommendations
• Standardize recap templates and reporting processes across geographies
• Maintain a repository of event case studies and best practices

Operational Excellence

• Drive operational consistency across worldwide event planning processes with scalable workflows and clear ownership
• Develop standardized templates, documentation, and tools improving efficiency across WW, Geo, PR, Production, and partner teams
• Identify opportunities to streamline workflows and improve visibility into event operations
• Support implementation of new operational tools and systems

What We're Looking For

• Experience in event program operations, governance, or cross-functional coordination — ideally within a corporate marketing, retail, or brand events environment
• Strong background building and maintaining intake processes, playbooks, and reporting dashboards
• Comfort working across global/geo teams and multiple concurrent stakeholders
• Excellent written and organizational skills; experience preparing leadership-level materials
• Proficiency with project management and reporting tools (e.g., Smartsheet, Asana, Airtable, or similar)

Details

• Contract Length: 12 months
• Pay Rate: $41.98–$51.98/hr, W2
• Location: Bay Area (on-site/hybrid expectations to be confirmed)

ATR International is a staffing and workforce solutions firm providing high‐quality talent across a wide range of industries, including technology, operations, and professional services.