Accounts Payable Specialist

We are looking for an experienced Accounts Payable Specialist to support a busy finance team in Washington, District of Columbia. This Long-term Contract position is ideal for someone who can step into a high-volume environment, quickly bring structure to a sizable invoice backlog, and maintain steady daily processing. The role will work closely with the AP Manager and existing team members while helping strengthen accuracy, vendor communication, and overall workflow efficiency.

Responsibilities:

• Manage a high-volume of incoming invoices and expense submissions, ensuring timely entry and processing through the company's online payment platform.

• Examine billing records for completeness and confirm that each invoice includes the required vendor support before approval.

• Investigate billing concerns, resolve discrepancies, and coordinate with vendors on corrections, rejected invoices, and resubmissions.

• Reconcile vendor statements on a regular monthly basis and address outstanding items to keep accounts current.

• Maintain accurate supplier records, including tax classification details such as 1099 information and applicable sales and use tax data.

• Assist the broader finance team with period-end activities, including month-end close, year-end tasks, and audit preparation.

• Recommend and support improvements that streamline accounts payable operations and increase processing efficiency in a high-transaction setting.

• Communicate effectively with vendors, internal colleagues, remote employees, and management to keep invoice issues and payment activity moving forward.

• Associate's degree required or bachelor's degree is preferred.

• At least 1-3 years of experience in accounts payable or general accounting is preferred.

• Working knowledge of invoice processing, payment cycles, vendor maintenance, and core accounting practices.

• Experience using online bill payment tools such as bill.com or similar platforms; familiarity with NetSuite is highly desirable.

• Proficiency with Microsoft Office applications, especially Intermediate Excel.

• Demonstrated ability to succeed in a fast-paced, high-volume transaction environment while maintaining strong accuracy.

• Strong analytical, organizational, and problem-solving skills with the ability to manage multiple priorities and deadlines.

• Clear communication skills and the ability to work both independently and collaboratively with staff and external vendors.