Posted August 19, 2026
Accounts Payable Specialist
Robert Half
Sacramento, CA, US
Full Time
23.75USD - 27.5USD per hour
Job Description
Job Description
We are looking for an Accounts Payable Specialist to support a busy service organization in Sacramento, California through a Contract assignment. This hybrid role is ideal for someone who can manage the full accounts payable cycle with accuracy, maintain strong coordination with internal stakeholders, and keep vendor payments moving on schedule. The position also requires dependable support during month-end and year-end activities, along with consistent handling of invoice and purchasing documentation.
Responsibilities:
• Manage the complete accounts payable process from receipt of vendor invoices through final payment posting and reconciliation.
• Review, code, and enter bills and purchase order information with close attention to accuracy and supporting documentation.
• Process scheduled payment activity, including ACH transactions and check runs, in alignment with established deadlines.
• Coordinate weekly batch close activities and route items for internal review and approval in a timely manner.
• Maintain vendor records, including tax documentation such as W-9 updates, to support accurate payment processing and compliance.
• Build and maintain positive vendor relationships by responding to payment questions and resolving discrepancies professionally.
• Assist with month-end and year-end accounting support, including extended filing and documentation requirements.
• Use tools such as QuickBooks Online, Microsoft Access, Transaction Processing systems, Navan, and Microsoft Teams to complete daily accounts payable tasks efficiently.• At least 2 years of experience in accounts payable, including ownership of full-cycle AP activities.
• Practical knowledge of invoice coding, account coding, and purchase order matching.
• Experience processing electronic payments, ACH transactions, and check runs.
• Proficiency with QuickBooks Online and familiarity with Microsoft Access and transaction processing platforms.
• Ability to maintain organized records and manage multiple deadlines in a hybrid work environment.
• Strong communication skills with the ability to work effectively with vendors and internal teams.
• High level of accuracy and attention to detail when handling financial data and documentation.
Responsibilities:
• Manage the complete accounts payable process from receipt of vendor invoices through final payment posting and reconciliation.
• Review, code, and enter bills and purchase order information with close attention to accuracy and supporting documentation.
• Process scheduled payment activity, including ACH transactions and check runs, in alignment with established deadlines.
• Coordinate weekly batch close activities and route items for internal review and approval in a timely manner.
• Maintain vendor records, including tax documentation such as W-9 updates, to support accurate payment processing and compliance.
• Build and maintain positive vendor relationships by responding to payment questions and resolving discrepancies professionally.
• Assist with month-end and year-end accounting support, including extended filing and documentation requirements.
• Use tools such as QuickBooks Online, Microsoft Access, Transaction Processing systems, Navan, and Microsoft Teams to complete daily accounts payable tasks efficiently.• At least 2 years of experience in accounts payable, including ownership of full-cycle AP activities.
• Practical knowledge of invoice coding, account coding, and purchase order matching.
• Experience processing electronic payments, ACH transactions, and check runs.
• Proficiency with QuickBooks Online and familiarity with Microsoft Access and transaction processing platforms.
• Ability to maintain organized records and manage multiple deadlines in a hybrid work environment.
• Strong communication skills with the ability to work effectively with vendors and internal teams.
• High level of accuracy and attention to detail when handling financial data and documentation.
