Part-Time Administrative Assistant

We are looking for a detail-oriented Part-Time (3 days) Administrative Assistant to support daily office operations in Buckingham, PA. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting internal teams, and helping create an organized and efficient workplace. The person in this role will contribute to document preparation, meeting coordination, and front-office support while managing a variety of routine administrative tasks.

Responsibilities:

• Manage the flow of incoming and outgoing mail, shipments, and delivered packages to ensure timely distribution across the office.

• Maintain orderly paper and electronic record systems so documents can be retrieved quickly and accurately when needed.

• Arrange food and beverage orders for meetings, team gatherings, and workplace events while confirming timing and delivery details.

• Prepare conference rooms ahead of meetings by organizing materials, checking room readiness, and supporting presentation setup.

• Provide day-to-day administrative assistance to internal departments, helping with scheduling, correspondence, and general office needs.

• Partner with other administrative team members to revise, proofread, and format reports, letters, and business documents.

• Review written materials for accuracy, consistency, and clear presentation before final distribution.

• At least 2 years of experience in an administrative assistant, receptionist, or general office support role.
• Strong administrative support skills with the ability to manage multiple tasks in a part-time office environment.
• Experience handling inbound calls and supporting front-desk or reception-related responsibilities.
• Proficiency in data entry with a high degree of accuracy and attention to detail.
• Ability to organize files, records, and documents in both physical and digital formats.
• Effective written and verbal communication skills with the ability to interact professionally with internal teams and visitors.
• Strong proofreading and document formatting skills using standard office software.