Accounts Payable Coordinator 3

Job Title: Accounts Payable Coordinator 3

Job Description

The Accounts Payable Coordinator 3 supports the accounts payable function by performing a variety of tasks, including invoice-to-purchase-order matching, invoice data entry and posting, vendor statement reconciliation, and resolving invoice-related issues. This role requires strong analytical skills, the ability to manage a high volume of work, and effective communication with internal teams and external vendors. The position offers an opportunity to build experience within a large, established organization and work in a hybrid environment after initial training.

Responsibilities

• Receive, review, process, and reconcile supplier invoices in a timely and accurate manner.
• Perform 3-way matching of invoices, purchase orders, and packing slips to ensure proper authorization and accuracy.
• Prepare vendor account reconciliations by comparing supplier statements with organization payables and resolving any discrepancies.
• Troubleshoot and resolve invoice discrepancies by collaborating with Indirect Procurement, Receiving, Corporate Accounts Payable, and vendors.
• Perform invoice data entry and posting, ensuring completeness and accuracy of information in the accounts payable system.
• Prepare schedules, reports, and analyses as assigned to support accounts payable operations and financial reporting.
• Support and provide backup coverage for the accounts payable team during absences to maintain continuity of operations.
• Perform additional data entry and data mining tasks as assigned to support process improvements and information needs.
• Work on-site in the Olathe, KS office while coordinating with a supervisor and team based in Reno, NV, utilizing a designated liaison for communication and training.
• Participate in full-time, on-site training and transition to a hybrid work schedule as appropriate after training.

Essential Skills

• At least 2 years of accounts payable experience, preferably handling invoice processing, matching, and reconciliations.
• Proficiency in data entry with strong attention to detail and accuracy.
• Working knowledge of Microsoft Excel for organizing, analyzing, and reporting financial data.
• Experience with SAP or SAP ERP systems, particularly in an accounts payable or finance environment (preferred).
• Ability to manage a high volume of invoices and tasks while effectively prioritizing work.
• Strong analytical skills to identify, investigate, and resolve typical accounts payable issues.
• Effective communication skills for interacting with vendors and internal teams to resolve invoice discrepancies.
• Associate’s degree or equivalent education.

Additional Skills & Qualifications

• Experience in a manufacturing or similar industry is a plus.
• Comfort working with cross-functional teams such as Procurement, Receiving, and Corporate Accounts Payable.
• Ability to adapt to working with a distributed team located in different offices.
• Interest in gaining experience within a large, established organization.

Work Environment

This role is based in the Olathe, KS office, working closely with a supervisor and accounts payable team located in Reno, NV, supported by an on-site liaison for communication and training. During the training period, the position requires full-time on-site presence. After training, a hybrid schedule is available, typically involving 3–4 days in the office per week, Monday through Friday. The position is structured as a contract role, expected to last approximately 6 months to 1 year. Work is performed in a professional office setting using tools such as Microsoft Excel and SAP/SAP ERP, with regular collaboration across procurement, receiving, and corporate accounts payable functions.

This is a Contract position based out of Olathe, KS.

The pay range for this position is $20.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a hybrid position in Olathe,KS.

This position is anticipated to close on Aug 31, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.