Front Desk Coordinator

We are looking for a Front Desk Coordinator to support daily front-of-office operations for a part-time Contract position based in Vancouver, Washington. This role serves as the first point of contact for visitors and callers, helping create a welcoming and organized environment while keeping administrative tasks on track. The ideal candidate brings strong communication skills, attention to detail, and the ability to manage multiple priorities in a customer-facing setting. Bilingual (Spanish) communication skills are strongly preferred.

Responsibilities:

• Welcome guests and visitors courteously, manage front desk traffic, and ensure a positive first impression for everyone entering the office.

• Handle incoming phone calls, route inquiries to the appropriate contacts, and provide clear, courteous information to callers.

• Coordinate visitor arrival activities, including check-in procedures and basic concierge-style support for guests and internal teams.

• Maintain accurate records by entering and updating information in internal systems with a high level of accuracy.

• Support day-to-day clerical operations such as filing, document handling, message distribution, and general administrative assistance.

• Communicate effectively with clients, visitors, and staff to address routine questions and help resolve front desk issues promptly.

• Monitor shared front office areas to keep the reception space organized, well maintained, and ready for daily business needs.

• Previous experience in a receptionist, front desk, or customer-facing administrative role.
• Demonstrated ability to manage inbound calls while maintaining a detail-focused and helpful demeanor.
• Strong customer service and client communication skills in both in-person and phone interactions.
• Experience with visitor check-in, scheduling support, or related front office coordination tasks.
• Solid clerical and data entry skills with careful attention to accuracy and detail.
• Ability to balance multiple responsibilities in a fast-paced environment while staying organized.
• Proficiency with standard office tools and general administrative systems.