Accounts Payable / Office Admin

Required: Accounts Payable experience in Construction industry

We are seeking a dependable and detail-oriented Accounts Payable / Office Administrator to support our day-to-day accounting and administrative operations. The ideal candidate will have experience processing accounts payable, maintaining accurate records, and providing general office support. This role requires excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

Accounts Payable

• Process vendor invoices accurately and in a timely manner.
• Match invoices to purchase orders and receiving documents.
• Prepare and process check runs and electronic payments.
• Reconcile vendor statements and resolve discrepancies.
• Maintain vendor files and account records.
• Assist with month-end reporting and accounting activities.

Office Administration

• Answer phones and direct calls professionally.
• Greet visitors and assist customers as needed.
• Manage filing, recordkeeping, and office documentation.
• Order and maintain office supplies.
• Support management with administrative projects and reporting.
• Coordinate with vendors, customers, and team members to ensure smooth office operations.

Software & Record Management

• Maintain accurate financial records in QuickBooks.
• Enter data and update company databases.
• Generate reports and assist with bookkeeping functions.
• Utilize Microsoft Office applications, including Excel, Word, and Outlook.

Qualifications

• 2+ years of experience in Accounts Payable, bookkeeping, or office administration.
• QuickBooks experience required.
• Accounts Payable in Construction Industry required.
• Proficiency with Microsoft Office Suite, especially Excel.
• Strong organizational and time-management skills.
• Effective verbal and written communication skills.

Preferred Skills

• QuickBooks
• Accounts Payable
• Bookkeeping
• Office Administration
• Data Entry
• Microsoft Excel
• Vendor Relations
• Record Management
• Organization and Multitasking

An employment agency serving Franklin, Brentwood, Spring Hill, Columbia, Murfreesboro and Manchester Tennessee and surrounding areas, Express Employment Professionals has job opportunities for general and skilled laborers as well as technical, industrial, and office services positions.