Construction Project Coordinator

Project Coordination

• Maintain, monitor and organize project records and documentations in Sage/AutoDesk Build
• Create, organize, and distribute bid documents
• Set up and maintain vendors files; Obtain W-9’s, COI’s, and other documentation needed
• Engage with subcontractors and supplier contacts on bid solicitations and project opportunities
• Create and process monthly progress billings and review with Project Managers.
• Maintain accurate and up-to-date project documentation, including contracts, permits, and project plans. Track expenses, review invoices, and address any project budgetary concerns in collaboration with the finance team.
• Support the project manager team in working with government authorities on obtaining all necessary project permits, licenses, and variances processes
• Coordinate and track submittals, change orders, schedules, and the distribution of updated construction documents to subcontractors and suppliers
• Coordinate and schedule project meetings, take meeting minutes, and distribute meeting minutes on behalf of the Project Manager Organize and file project-related documents for easy retrieval and reference.
• Perform additional tasks and responsibilities as needed by the business
• Reconcile job budgets monthly with BSU updates with PM’s and finance team

Accounting

• Maintain and submit credit applications
• Communicate with clients and collect AR
• Generate and submit monthly accounts receivable statements
• Help maintain and process all liens, claims, and notice documentation
• Administrative Duties - including but not limited to: assisting in overhead expense analysis process improvements