Senior Staff Accountant

SUMMARYCalculate and post all financial general ledger entries, and maintain reconciliations and analyses. Review all A/P entries. Maintain the cash sheet, commission spreadsheet, and collection responsibilities. Maintain the customer postage deposit reconciliation. Position may offer up to 50% hybrid work arrangement after successful completion of training/transition and demonstration of capability to work alone. ESSENTIAL DUTIES AND RESPONSIBILITIESFile the Dept of Commerce reports and other government surveysMaintain daily cash records, make bank transfer(s), enter cash and disbursements in Great PlainesRecord CAPS (permit) postage usage in SlingshotReview A/P batches for accuracy of vendors, dates, accounts, and amountsPerform collections, update and monitor collection report, send reminders via email or callsUpdate postage reconciliationCreate, enter, and post various monthly journal entries (payroll, accruals, prepaids, commissions, fixed assets)Analyze downloaded Amex charges, prepare file for entry into A/P, and reconcileReview all balance sheet accounts for accuracy, update account analyses, and maintain backup recordsMaintain fixed asset records, add and retire assets in Great Plaines, prepare roll forward scheduleManage postage escrow accounts for select customersAccumulate all use tax paid and submit to Sr Billing/AR Specialist for monthly use/sales tax submissionAccumulate Michigan sales tax charged to customers and file monthly returnMaintain the final monthly reports for Income Statement, Balance Sheet, and Sales ReportRun and send out individual sales reports to sales repsReconcile Endicia postage with Amex and overall postage reconciliationReceive and save all materials inventory reports and update Inventory Summary spreadsheetAssist A/P and A/R Specialists with technical questionsUpdate sales projection file for updated projections and actual sales on a monthly basisWork with Sales Manager to create new projection files for each salesperson for the new yearPrepare yearly 1099s for appropriate vendorsRun biweekly commission report and maintain commission spreadsheet for select sales repsMaintain records for Chase Holiday Card program, track orders, work with CSR on final billingPrepare for auditor's yearly review (provide PBC's) and answer questions as neededPrepare quarterly sales report for Chase sales for one of the ownersRun end-of-year reports in Great Plaines to roll numbers to the new yearAll other duties as assignedQUALIFICATIONSMinimum of 5 years of strong accounting experience and skill requiredMust be detail-oriented, take initiative, and be able to multitaskMaintain a high level of accuracy in preparing and entering financial informationAbility to act and operate independently with minimal daily direction to accomplish objectivesMeet communicated schedules and deadlinesAbility to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimalsAbility to compute rate, ratio, and percentAbility to apply common sense understanding to carry out instructions furnished in written, oral, or diagram formAdvanced computer knowledge within area of assigned responsibility preferred and proficient in MS Office, particularly in Excel; Slingshot and MS Great Plaines financial software is a plusBasic reading and writing skills requiredAbility to read, comprehend, and interpret job requirements and work instructionsOutstanding organizational skills and detail-orientedPhysical dexterity: - Ability to sit and use keyboard and mouse for extended periods (8 hours)Work overtime as requiredMaintain confidentialityEDUCATION REQUIREMENTSBachelor's degree in Accounting or combination of equivalent education and experience