University Recruiting Coordinator

Job Title: Recruiting Coordinator

Job Description

The Recruiting Coordinator works closely with a team of recruiters in a fast-paced recruiting organization, serving as an integral partner in managing recruiting activities and building strong candidate relationships. This role often provides candidates with their first impression of the company and requires an organizational expert who collaborates effectively with internal stakeholders and external candidates. The Recruiting Coordinator communicates clearly, adapts quickly to changing priorities, and contributes to building a high-performing organization of talented individuals. This position offers an excellent opportunity for someone seeking to broaden their experience and grow within a top-tier recruiting environment for one of the biggest worldwide .

Responsibilities

• Schedule interviews and phone screens by working directly with candidates and hiring teams, including arranging travel for visiting candidates when needed.
• Update candidate records and job postings in recruiting systems to ensure accurate and timely information, and confirm new hires within the system.
• Provide follow-up correspondence to candidates regarding their recruiting status through phone and email, maintaining a professional and positive candidate experience.
• Track recruiting activities and compile candidate status information into weekly reports for the recruiting team and other stakeholders.
• Coordinate post-interview debrief meetings and prepare and distribute debrief materials to interviewers and hiring decision-makers.
• Identify and recommend opportunities to improve the candidate experience and increase scheduling efficiency across the recruiting process.
• Assist in the coordination and execution of other recruiting activities and events as needed to support the overall recruiting function.

Essential Skills

• At least 1 year of experience as a recruiting coordinator or in a similar coordination role.
• Proficiency with MS Word, Excel, and PowerPoint.
• Bachelor’s degree.
• Experience with calendaring and scheduling in a professional environment.
• Strong administrative skills with the ability to manage multiple tasks and priorities.
• Customer service mindset with the ability to support candidates and internal stakeholders effectively.

Additional Skills & Qualifications

• Exceptional customer focus with a commitment to delivering a positive candidate experience.
• Strong attention to detail and excellent organizational skills.
• Clear and professional oral and written communication skills.
• Ability to work effectively in a fast-paced, quickly changing environment.
• Comfort collaborating with recruiters, hiring teams, and other internal partners.
• Interest in growing a career within recruiting or talent acquisition.

Work Environment

This role is based onsite five days per week in a corporate office environment. The position involves frequent use of standard office technologies, including MS Office applications such as Word, Excel, and PowerPoint, as well as recruiting and calendaring systems for scheduling and candidate management. The work setting is fast-paced and dynamic, with frequent changes in priorities and daily interaction with candidates and internal teams. Professional attire appropriate for an office environment is expected.

We reserve the right to pay above or below the posted wage based on factors unrelated to sex, race, or any other protected classification.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. This temporary role may be eligible for the following:

• Medical, Dental & Vision
• 401(k)/Roth
• Basic/Supplemental Life & AD&D
• Short and long-term disability
• HSA & DCFSA
• Transportation benefits
• Employee Assistance Program
• Company Paid Time off or State Sick Leave

This is a Contract position based out of Seattle, WA.

The pay range for this position is $24.00 - $24.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Seattle,WA.

This position is anticipated to close on Aug 28, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.