Office Manager

We are a boutique law firm specializing in commercial real estate finance seeking an experienced and detail oriented Office Manager to join our team.

This role requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities while working closing with attorneys and legal assistants. The ideal candidate has prior office experience in a law firm setting.

Requirements:

• Strong organizational, time-management, and follow-through skills
• Strong communication skills
• Ability to quickly learn and navigate multiple computer programs and document management systems
• Proficient in QuickBooks and Microsoft 365

Duties:

• Manage and organize loan deliveries, loan collateral files, and recorded loan documents
• Coordinate meetings and appointments for senior attorneys
• Facilitate the onboarding process for new hires, and act as a point of contact for employees regarding office policies, benefits, and HR-related queries
• Maintain personnel records and enforce company policies
• Assist in budget preparation and monitor office expenses
• Process client invoices and handle basic bookkeeping
• Negotiate contracts with service providers
• Manage correspondence with clients, title agents, and other external parties
• Ensure that the office is well-stocked with necessary supplies and manage relationships with suppliers