Administrative Assistance

Our client is seeking an Administrative Assistant for their Union, NJ Office. This is a contract-based position to begin.

Highly organized and detail-oriented Administrative Assistant with strong expertise in the Microsoft Office Suite and experience supporting project management initiatives. This role requires a proactive professional who can manage multiple priorities, maintain accurate documentation, and support cross-functional project activities while ensuring operational efficiency. The ideal candidate is structured, deadline-driven, and comfortable working in fast-paced environments. SERIOUS INQUIRIES ONLY.

Administrative Support
• Manage calendars, schedule meetings, and track team participation (remote and in-person).
• Maintain organized filing systems (electronic).
• Track and manage action items, follow-ups, and deadlines.
• Assist in meeting preparation, agenda creation, and minutes documentation.
• Utilize project management software (Smartsheet preferred) to track tasks.
• Organize and update project documentation repositories.

Core Competencies
• Exceptional organizational skills.
• High attention to detail and accuracy.
• Strong time management and ability to prioritize competing deadlines.
• Analytical thinking and problem-solving abilities.
• Ability to work independently and collaboratively.
• Experience supporting multi-phase or cross-functional projects.
• Certification or coursework in project management is a plus.

Required Qualifications
• Associate’s or Bachelor’s degree preferred (or equivalent work experience).
• Demonstrated 3+ years of administrative support experience on resume.
• Demonstrated experience supporting project management functions.
• Advanced proficiency in Microsoft Office Suite:
o Word (document formatting, templates)
o Excel (formulas, pivot tables, data tracking)
o Outlook (calendar and email management)
• Experience using project management software (e.g., Smartsheet).
• Strong written and verbal communication skills.

Work Environment
• Fast-paced, and deadline-driven.
• Requires ability to manage multiple tasks simultaneously.
• Collaborative.

Selected candidates must be willing to submit to and pass a comprehensive background check and drug screening.

Sharpened Image Inc is a full service Human Resource Management Firm.