Office Assistant

Office Assistant

Job Summary

We are seeking a detail-oriented, organized, and dependable Office Assistant to support our team with daily administrative and clerical responsibilities. The ideal candidate will have strong communication skills, excellent attention to detail, and a proactive approach to solving problems.

This position plays an important role in maintaining an organized office and supporting the smooth and efficient operation of our business.

Duties and Responsibilities

• Perform general clerical duties, including filing, data entry, scanning, and document preparation.
• Answer incoming telephone calls, direct inquiries to the appropriate team members, and take accurate messages.
• Prepare and process customer invoices using QuickBooks.
• Use Google Workspace and Microsoft Office to create documents, maintain schedules, organize files, and communicate with team members.
• Assist with maintaining accurate customer, vendor, and company records.
• Support management and other team members with administrative tasks as needed.
• Maintain an organized and professional office environment.
• Complete assigned tasks accurately and within established deadlines.
• Help identify and resolve routine administrative issues.

Qualifications

• Previous experience in an administrative or office-support position is preferred.
• Experience preparing invoices using QuickBooks is strongly preferred.
• Proficiency with Microsoft Office and Google Workspace.
• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple assignments and changing priorities.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively as part of a team.
• Dependable, professional, and willing to take initiative.
• Bilingual in English and Spanish is a plus.
• Must be dependable.

Full and part-time positions available.

Master Wash Inc. is a Mobile Fleet Washing and Commercial Cleaning Service Company servicing California for over 42 years.