Senior Legal Assistant/Paralegal

We are a professional staffing firm working with organizations across the country to place exceptional candidates. We are currently seeking an experienced litigation Legal Assistant for a high-end boutique law firm in Coral Gables, FL.

This opportunity is best suited for a seasoned Legal Assistant, Legal Secretary, or Paralegal-level professional with substantial hands-on litigation support experience. The position supports 2–4 attorneys, with particular emphasis on a busy Managing Partner handling sophisticated business and commercial litigation matters.

This is not an entry-level or general administrative Legal Assistant position. The ideal candidate has worked directly in an active litigation practice and is comfortable independently managing attorney calendars, court deadlines, e-filings, litigation documents, client communications, billing support, and competing priorities in a fast-paced environment.

What You'll Be Responsible For

Attorney & Calendar Management

• Support 2 - 4 litigation attorneys while managing competing priorities and time-sensitive requests.
• Maintain complex calendars, court dates, docket deadlines, meetings, depositions, hearings, and travel.
• Anticipate attorney needs and proactively follow through on outstanding matters.

Litigation & Court Support

• Independently handle state and federal court e-filings and related filing procedures.
• Track litigation deadlines and maintain accurate docket and reminder systems.
• Prepare and format shells for pleadings, motions, discovery, correspondence, and other legal documents.
• Coordinate depositions, hearings, mediations, arbitrations, witnesses, and trial-related logistics.
• Assist with trial binders, exhibits, case files, and large document repositories.

Client & Matter Administration

• Communicate professionally with clients and assist with intake and ongoing matter coordination.
• Open new matters, coordinate conflict checks, and prepare administrative portions of engagement letters.
• Maintain organized electronic and physical matter files and attorney contacts.
• Handle sensitive and confidential information with sound judgment and discretion.

Billing & Administrative Ownership

• Monitor attorney time entry and assist with billing processes.
• Prepare expense reports and reimbursement documentation.
• Coordinate attorney travel and detailed itineraries.
• Manage correspondence and follow-up without requiring repeated direction.

What We're Looking For

Qualified candidates should bring:

• Strong recent litigation experience as a Legal Assistant, Legal Secretary, or comparable Paralegal-level role within a law firm.
• Demonstrated experience directly supporting litigation attorneys and managing active litigation matters.
• Experience supporting multiple attorneys, preferably including a Partner, Managing Partner, or other high-volume senior attorney.
• Hands-on experience with state and federal court e-filing systems and procedures.
• Demonstrated responsibility for litigation calendars, court deadlines, docketing, and deadline verification.
• Strong Microsoft Word and Outlook skills, including legal document formatting and complex calendar management.
• Experience with legal document management, billing/time-entry, and matter-management systems.
• Strong organizational skills with the ability to prioritize urgent requests without sacrificing accuracy.
• Professional communication skills, discretion, responsiveness, and a high level of attention to detail.
• Ability to work fully onsite in Coral Gables, Monday through Friday, 9:00 AM–5:30 PM.

Highly Preferred

• Litigation support experience within a mid-size, large, or sophisticated boutique law firm.
• Experience with complex commercial/business litigation, investigations, white-collar matters, arbitration, or similarly sophisticated matters.
• Experience with PACER/PacerPro, NetDocs, Tabs3, SharePoint, or comparable legal systems.
• Experience coordinating trial preparation, depositions, hearings, and complex litigation logistics.
• Professional bilingual proficiency in English and Spanish.
• Experience communicating with international clients, witnesses, foreign counsel, or South America-related matters.

Ideal Candidate Profile

The strongest candidate will be more than a task-oriented Legal Assistant. You should be accustomed to staying ahead of attorneys, protecting deadlines, anticipating needs, identifying potential issues, and taking ownership of follow-through.

You will thrive in this environment if you are polished, highly organized, responsive, discreet, calm under pressure, and comfortable working with demanding attorneys handling sophisticated matters.

Compensation & Benefits

Salary Range: $90,000–$110,000 annually

Compensation may vary based on qualifications, litigation experience, technical skills, competencies, and overall fit. Employees have access to healthcare benefits, including medical, dental, and vision coverage, as well as a 401(k) plan.

Let one of our recruiters assist you in finding and preparing for interviews with our clients. Whether you are interested in a direct-hire, temp-to-hire, or temporary position, Workway can help you put your best foot forward. Contact us today!

Workway, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by applicable laws, regulations, and ordinances.

For our complete EEO & Pay Transparency statement, please visit the Workway EEO page. To receive state and federal compliance posters, email HR or call the number provided by Workway.

We collect personal information as part of the application and hiring process. For details regarding information collected, its use, and applicable rights, please review Workway's Candidate Privacy Act Disclosure Notice.

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Workway BancForce is a premier national staffing firm that places qualified job-seeking candidates across the nation in direct hire, temp-to-hire, and temporary positions across a variety of specialized fields. We pride ourselves in offering a candidate-centric model to assist job seekers in finding their next career opportunity.