Finance and Title Clerk

The Bus Coach LLC is seeking an organized, detail-oriented Finance & Title Clerk to support both vehicle financing operations and dealership title administration.

This position is responsible for assisting customers with financing documentation, collecting lender-required financial information, assembling credit packages, and facilitating the funding process of commercial vehicle transactions. In addition, the position is responsible for processing temporary operating permits, temporary tags, title transfers, lien documentation, and vehicle registration paperwork associated with the purchase and sale of commercial vehicles.

The ideal candidate will have prior experience in an automotive, RV, truck, bus, equipment, or commercial vehicle dealership environment and possess strong attention to detail, customer service skills, and administrative aptitude.

Key Responsibilities

Finance Administration

Customer Credit Package Processing

· Collect and review customer credit applications.

· Assemble lender submission packages.

· Request and organize supporting documentation from customers.

· Track lender stipulations and approval conditions.

· Maintain financing files and documentation.

Financial Information Collection

Obtain and organize customer documentation including:

· Credit applications

· Business bank statements

· Fleet lists

· Debt schedules

· Business tax returns

· Profit & Loss statements

· Balance sheets

· Corporate ownership documents

· Personal Financial Statements (when requested)

· Additional lender-required supporting documents

Funding Coordination

· Coordinate with lending institutions.

· Monitor approval and funding status.

· Assist customers with completion of lender requirements.

· Track funded transactions.

· Maintain organized electronic and paper loan files.

Title & Registration Administration

Vehicle Title Processing

· Process title transfers for all purchased and sold vehicles.

· Verify title accuracy and ownership documentation.

· Track incoming and outgoing titles.

· Prepare dealer reassignment documentation.

· Process lien filing documentation.

· Obtain lien releases when required.

Temporary Permits & Registration

· Issue Temporary Operating Permits (TOPs).

· Process temporary registrations and dealer tags.

· Ensure compliance with applicable state regulations.

· Coordinate registration requirements with customers and agencies.

Compliance & Records Management

· Maintain proper title inventory logs.

· Monitor receivable titles.

· Ensure transaction files are complete and compliant.

· Maintain accurate records of all vehicle transactions.

Administrative Support

· Answer customer inquiries regarding financing and title status.

· Assist with accounting and transaction file completion.

· Scan and electronically file transactions.

· Support dealership sales and finance operations.

· Perform other administrative duties as assigned.

The Bus Coach is a nationwide Bus & Truck dealership that is growing its finance services, expanding to specialty and construction vehicles.