Medical Billing and Office Administration

Medical Billing & Office Administration

Specialty: Podiatry

Job Summary

We are seeking a highly organized, detail-oriented, and experienced Medical Billing & Office Manager to oversee the administrative, clinical support, and financial health of our podiatry practice. The ideal candidate will possess a deep understanding of the full medical billing revenue cycle alongside the leadership skills necessary to manage day-to-day office operations, coordinate staff, and maintain an exceptional patient experience.

Key Responsibilities

Revenue Cycle & Medical Billing Management

%CF; Billing Operations: Ensure efficient, accurate, and timely billing operations, including charge entry, claims submission, payment posting, and patient collections.

%CF; Revenue Optimization: Oversee the entire revenue cycle from initial charge entry to accounts receivable (A/R) follow-up to optimize cash flow and minimize claim denials.

%CF; Denial Management: Analyze billing trends and specific claim denials; implement swift corrective action plans to improve practice reimbursement rates.

%CF; Reporting & Analytics: Prepare, review, and analyze routine accounts receivable (A/R) reports and insurance contracts to ensure the practice is being accurately reimbursed.

%CF; Coding Collaboration: Partner closely with podiatric physicians and clinical staff to resolve coding (ICD-10, CPT, HCPCS) or documentation issues that may delay reimbursements.

%CF; Compliance: Maintain strict adherence to HIPAA, OIG, payer-specific guidelines, and all state and federal billing regulations.

Office Management & Leadership

%CF; Operations & Vendor Relations: Assist the physician(s) with general office management, managing vendor accounts, and resolving any medical supply or equipment issues, scheduling surgery for the physician.

%CF; Staff Oversight: Assist the physician in managing, scheduling, and training administrative front-desk and support staff.

%CF; Patient Relations: Handle frequent interactions with patients, healthcare providers, and insurance representatives in the office setting. Manage payment plans and professionally resolve escalated patient billing inquiries or statement discrepancies.

%CF; Surgery Scheduling: schedule surgeries and follow up on all paperwork necessary for surgery to proceed.

Qualifications & Skills

%CF; Experience: Minimum of 2-3 years of experience in medical billing and revenue cycle management, ideally with at least 1–2 years in a medical office management or supervisory role.

%CF; Specialty Knowledge: Prior experience with Podiatry billing, DME (Durable Medical Equipment) billing, or orthopedic coding is preferred.

%CF; Technical Proficiency: Strong expertise using Electronic Health Records (EHR) and Practice Management (PM) software.

%CF; Communication: Exceptional interpersonal skills with the ability to communicate empathetically with patients and professionally with providers and insurance representatives.

%CF; Problem-Solving: Excellent analytical skills for auditing reports and navigating complex insurance guidelines.