Posted August 17, 2026
Administrative Assistant
TPI Staffing, Inc
The Woodlands, TX, US
Full Time
Job Description
Job Description
Administrative Assistant
Pay: $18.00 - $22.00 per hour
Pay: $18.00 - $22.00 per hour
Temporary assignment 6 months +
Position Overview
The Administrative Assistant will provide high-level administrative, document, scheduling, and communication support to leaders and teams in a professional corporate environment. This role requires expert proficiency in Microsoft Word, Excel, and PowerPoint; familiarity with document management solutions; excellent written and verbal communication skills; strong judgment; and the ability to manage sensitive and confidential information with discretion.
Key Responsibilities
- Prepare, format, edit, proofread, and maintain professional documents, correspondence, reports, presentations, spreadsheets, forms, and other business materials.
- Create polished Word documents using advanced formatting, templates, tables, styles, headers, footers, tracked changes, and version control practices.
- Develop and maintain Excel workbooks, including tables, formulas, filters, charts, pivot tables, reconciliations, and basic data analysis.
- Prepare professional PowerPoint presentations, including executive-ready slides, charts, graphics, formatting, and speaker notes.
- Maintain calendars, schedule meetings, coordinate logistics, prepare agendas, capture meeting notes, and follow up on action items.
- Draft, edit, and distribute clear written communications, including emails, memos, meeting summaries, and internal announcements.
- Support special projects, reporting requests, process documentation, travel coordination, expense reporting, and general administrative needs as assigned.
Required Skills and Competencies
- Expert-level proficiency in Microsoft Word, Excel, and PowerPoint.
- Working knowledge of document management solutions, electronic filing practices, version control, and document retention concepts.
- Excellent written communication skills, including grammar, proofreading, editing, formatting, and business writing.
Qualifications
- High school diploma or equivalent required; associate’s or bachelor’s degree preferred.
- Minimum of 3–5 years of administrative assistant experience in a corporate, professional services, engineering, construction, industrial, or similarly complex business environment preferred.
- Demonstrated experience supporting managers, executives, departments, or project teams.
- Experience preparing executive-level documents, presentations, spreadsheets, meeting materials, and written communications.
- Experience working with document management, records management, SharePoint, or similar systems preferred.
