Events Coordinator

Job Title: Events CoordinatorLocation-Type: Baltimore, MD (Hybrid - Wednesday & Thursday Onsite)Hours: Part Time Hours (16-20hrs a week minimum)Start Date: ASAPDuration: Contract (6 Months with option to convert)W2 Pay Rate Range: $20/hr – $30/hrBenefits: Eligible for Health, Dental, Vision, 401KMust be authorized to work in the U.S. This position is not eligible for sponsorship .

Job Description:Support the planning, coordination, and execution of executive-level and school-wide events while delivering a high-touch customer service experience to internal and external stakeholders.

Day-to-Day Responsibilities:

• Coordinate logistics for events including receptions, dinners, conferences, seminars, and multi-day programming
• Support attendee management, scheduling, room setup, communications, and vendor coordination
• Assist with onsite event execution, troubleshooting, and stakeholder support
• Maintain event documentation, timelines, and operational tracking
• Manage data entry and logistics within Cvent and related administrative systems
• Coordinate travel-related logistics and act as liaison with travel vendors
• Partner with the Events Manager and stakeholders to improve operational workflows and event scalability
• Provide white-glove customer service to executive-level stakeholders and guests
• Support administrative tasks tied to event operations and communications

Requirements:

• Must-Have Skills/Experiences:
  • 2 years of experience in event coordination, hospitality, administrative support, customer service, or related environments
  • Experience supporting events from planning through execution
  • Strong organizational and multitasking skills
  • Experience coordinating logistics, scheduling, communications, or operational support
  • Excellent written and verbal communication skills
  • Strong customer service and stakeholder management experience
  • Comfortable supporting executive-level stakeholders and VIP guests
  • Ability to adapt quickly in fast-paced environments
  • Ability to travel between Washington, DC and Baltimore for major events
  • Familiarity with Cvent or similar event management systems preferred
• Nice-to-Have Skills/Experiences (NOT required, but a plus!) :
  • Experience supporting events in higher education, nonprofit, or professional services environments
  • Experience with operational process improvement or event scalability initiatives
  • Bachelor's degree preferred
  • Prior exposure to executive-level events, leadership seminars, or conferences