Career Advancement Program Coordinator

Summary/objective

The Career Advancement Program (CAP) Coordinator supports the Director of the Career Advancement Program in the development, implementation, and growth of career exploration, workforce readiness, mentoring, internship, and postsecondary pathway initiatives for high school and college students. The CAP Coordinator serves as a key liaison between students, families, schools, mentors, employers, higher education partners, and community organizations to ensure students have access to meaningful STEM career experiences and opportunities.

The CAP Coordinator helps manage internship recruitment and placement activities, mentoring programs, career readiness initiatives, workplace visits, and educational events while fostering relationships with corporate, nonprofit, and higher education partners that support student success. Responsibilities align with CAP's mission of helping students explore, prepare for, and transition into STEM education and career pathways.

Essential functions

Program Coordination and Student Support:

• Assist with the planning, implementation, and evaluation of Career Advancement Program activities and initiatives.
• Support student recruitment, enrollment, participation tracking, and ongoing engagement across CAP programs.
• Guide students through career exploration, workforce readiness, internship preparation, and post-secondary planning activities.
• Maintain accurate student records, program data, reports, and outcome documentation.
• Coordinate communications with students, families, schools, and community partners.

Internship and Work-Based Learning Programs:

• Support the recruitment, screening, placement, and monitoring of high school and college interns.
• Cultivate and maintain relationships with internship hosts, hiring managers, and employer partners.
• Coordinate internship orientations, professional development sessions, worksite visits, and evaluations.
• Assist students in developing workplace readiness skills, including professional communication, networking, and career planning.
• Maintain a database of internship sites, post-internship placement, employer contacts, and career opportunities.

Mentoring and Career Pathway Development:

• Support the administration of corporate mentoring programs, including participant recruitment, matching, onboarding, and ongoing engagement.
• Help coordinate career panels, job shadowing experiences, workplace tours, and networking opportunities.
• Research workforce trends, educational pathways, certification programs, and STEM career opportunities to inform program development.
• Assist in creating resources and programming that help students explore educational and career pathways.

Partnership and Employer Engagement:

• Develop and maintain positive relationships with corporate, higher education, nonprofit, and community partners.
• Assist with securing speakers, mentors, internship hosts, workplace tour opportunities, and career event participants.
• Represent S2S at community events, career fairs, education fairs, and partner meetings.
• Collaborate with internal departments to ensure successful program delivery and participant experiences.

Program Operations and Reporting:

• Monitor program participation, outcomes, and performance metrics.
• Assist with grant reporting, impact reporting, and data collection activities.
• Prepare presentations, correspondence, program materials, and informational resources.
• Support continuous improvement efforts to strengthen CAP programming and participant outcomes.

Competencies

• Commitment to educational equity and student success.
• Relationship building and partnership development.
• Strong organizational and project management skills.
• Student centered approach and customer service mindset.
• Verbal, written and presentation skills.
• Ability to work well with a diverse group of staff and volunteers.
• Initiative, adaptability, and problem solving.
• Ability to work collaboratively within a team environment.

Physical demands

Required education and experience

• Bachelor's degree from an accredited college or university.
• Two or more years of experience in education, higher education, workforce development, youth development, program coordination, career services, internships, mentoring, or a related field.
• Experience coordinating programs, events, or initiatives involving multiple stakeholders.
• Strong organizational skills with the ability to manage multiple projects and deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office applications, databases, and virtual communication platforms.
• Ability to work occasional evenings or weekends for student and community events.
• Ability to travel to both S2S sites (Whippany & Newark), regional higher education and corporate partners, and offsite events/meetings.

Preferred education and experience

• Experience in higher education, workforce development, career readiness, internship programming, or STEM education initiatives.
• Experience building relationships with employers, community organizations, and educational institutions.
• Familiarity with mentoring, job shadowing, internships, apprenticeships, or post-secondary transition programs.
• Familiarity with databases such as ADP and Salesforce.
• Experience collecting, tracking, and reporting program outcomes and participant data.
• Knowledge of workforce trends, career pathways, and postsecondary education opportunities.

Benefits

• Retirement plan
• Sick Leave