Accounts Payable Coordinator

Blood Borne Pathogen Exposure: No

People Manager: No

Key Responsibilities

• Receive, review, validate, and process vendor invoices in accordance with company policies and procedures.
• Ensure proper coding, approvals, and documentation for all accounts payable transactions. Process weekly check runs and patient refunds. Upload payment files to bank.
• Reconcile vendor statements and investigate discrepancies to ensure accurate account balances.
• Respond promptly to vendor and internal inquiries regarding invoice and payment status.
• Maintain vendor records, including W-9 documentation, bank information, and contact details.
• Monitor accounts payable aging and assist in resolving outstanding items.
• Support month-end and fiscal year-end activities by preparing accruals, reconciliations, and requested reports.
• Assist with preparation and distribution of annual 1099 reporting.
• Identify opportunities for process improvements and support automation initiatives within the AP function.
• Collaborate with Purchasing, Finance, and operational departments to resolve payment and purchase order issues.
• Reconcile corporate credit card transactions, review supporting documentation for accuracy, prepare monthly credit card expense allocations and enter approved transactions in Great Plains.
• Perform other duties and special projects as assigned.

Patient Population Served:

Ranken Jordan is dedicated to delivering services to patients with complex medical needs, including infants, children, and adolescents.

Education and Experience Required:

• Associate degree in Accounting, Finance, Business Administration or related field; equivalent combination of education and experience may be considered.

• Minimum of 2 years of accounts payable, accounting, or finance-related experience.

• Experience working with accounting or ERP systems.

• Proficiency in Microsoft Office applications, particularly Excel.

• Knowledge of 1099 reporting requirements and vendor management processes.

• Experience with automated invoice processing and workflows preferred.

Knowledge, Skills, And Abilities

• Knowledge of invoice processing, payment methods, reconciliations, and vendor management.

• Excellent organizational and time management skills with the ability to handle multiple priorities.

• Proficient in Excel, including basic formulas, sorting, and filtering.

• Effective written and verbal communication skills.

• Strong problem-solving and analytical skills.

• Customer service orientation with the ability to build positive vendor and stakeholder relationships.

• Ability to meet established deadlines while maintaining a high level of accuracy.

• Ability to research, analyze, and solve discrepancies efficiently.

• Ability to adapt to changing business needs and process improvements.

Leadership Expectations:

· Taking ownership of assigned responsibilities and following through on commitments in a timely and accurate manner.

· Demonstrating professionalism, integrity, and sound judgment in all interactions with vendors, team members, and leadership.

· Serving as a trusted resource and subject matter expert for accounts payable processes and procedures.

· Building positive working relationships across departments to facilitate effective communication and problem resolution.

· Identifying opportunities to improve processes, increase efficiency, and reduce errors.

· Proactively addressing issues and escalating concerns appropriately while offering potential solutions.

Physical Demands:

Indicate the amount of time spent on each activity required as it relates to the essential functions

Physical Requirements

LBS

% of Time Spent

Physical Requirements

% of Time Spent

Carrying

Choose an item.

10%

Sitting

90%

Lifting

Choose an item.

10%

Standing

10%

Pulling

Choose an item.

0%

Pushing

0%

Pushing

Choose an item.

0%

Climbing

0%

Bending

0%

Writing/Typing

100%

Grasping

Other (Specify)