Accounts Payable Specialist
Job Description
We are looking for an Accounts Payable Specialist to join a payments team. This position supports day-to-day payment operations by reviewing transaction accuracy, preparing disbursement batches, and ensuring outgoing payments are handled with care. The ideal candidate is detail-oriented, comfortable working with invoice coding and payment processing, and able to maintain accuracy in a fast-paced environment.
Responsibilities:
• Review payment documentation and examine transactions for completeness, accuracy, and compliance before release.
• Support positive pay activities by comparing issued payments against banking records and helping resolve discrepancies.
• Prepare and assemble check batches, including printing, organizing, and stuffing checks for distribution.
• Build payment runs according to processing schedules and verify that invoices are coded correctly before submission.
• Coordinate special mailing requests and ensure time-sensitive payments are routed according to instructions.
• Assist with invoice handling and account coding to maintain organized and accurate accounts payable records.
• Monitor payment workflow details and flag exceptions that require follow-up or correction.
• Maintain clear documentation of processed payments to support audit readiness and internal controls.
• Experience working in accounts payable or a similar payment-processing environment.
• Working knowledge of invoice coding, account coding, and check run procedures.
• Ability to review financial details carefully and identify errors or inconsistencies.
• Familiarity with positive pay processes and payment control practices is preferred.
• Strong organizational skills with the ability to manage repetitive tasks accurately and efficiently.
• Proficiency in basic office and accounting systems used for payment tracking and documentation.
• Effective communication skills and the ability to follow written and verbal instructions reliably.
Apply online today, or for immediate consideration call Robert Half at 717-836-1252!
