Accounts Payable Specialist

Accounting Operations Coordinator

Position Summary

We are partnering with a professional services organization who is seeking an Accounting Operations Coordinator to join their team. This role works closely with accounting leadership and plays an integral part in maintaining the company's financial processes, specifically with accounts payable and vendor maintenance. The position will primarily support day-to-day transactional accounting activities involving accounts payable and financial reporting.

The ideal candidate is detail-oriented, dependable, and capable of managing multiple priorities while maintaining a high level of professionalism and confidentiality.

Primary Responsibilities

• Manage the full invoice processing cycle, including vendor payments and employee expense reimbursements.
• Verify payment requests to ensure proper authorization, expense classification, and supporting documentation.
• Execute electronic payments, check runs, and other routine cash disbursements.
• Maintain vendor information and serve as a point of contact for payment-related questions.
• Perform account analyses and reconciliations, including banking, corporate card, and balance sheet accounts.
• Support month-end and year-end accounting activities by assisting with journal entries, account reviews, and reporting schedules.
• Organize and maintain financial records and electronic documentation in accordance with company policies.
• Provide support for additional accounting functions such as payroll activities, invoicing, cash application, and special projects.
• Generate ad hoc reports and financial information requested by management.
• Assist in strengthening accounting workflows, compliance efforts, and internal control practices.
• Contribute to the overall efficiency of the finance department through administrative and operational support.

Location: This position is onsite in Downtown Pittsburgh, PA.

Schedule: The hours are Monday-Friday, 40 hours per week during normal business hours.

Duration: contract-to-hire

Why Consider This Opportunity?

This position offers the opportunity to expand your accounting knowledge across a variety of financial functions while working alongside experienced finance professionals. The role is ideal for someone seeking hands-on exposure to a broad range of accounting operations within a collaborative and growing organization.

Desired Qualifications

• Associate's degree or bachelor's degree in Accounting, Finance, Business Administration, or a related discipline preferred.
• Two or more years of experience in accounting support, financial operations, accounts payable, or bookkeeping.
• Strong attention to detail with the ability to produce accurate work in a deadline-driven environment.
• Proficiency with Microsoft Office applications, particularly Excel, along with experience using accounting or ERP systems.
• Demonstrated ability to prioritize competing responsibilities and manage workload effectively.
• Excellent interpersonal, written, and verbal communication skills.
• Proven ability to handle sensitive financial and business information with discretion.