Receptionist - Level 2

We are looking for an experienced Receptionist to support daily front office operations in New York. This is a Contract position covering a short-term leave assignment for approximately one month to five weeks, with potential for extension. The person in this role will serve as a key point of contact for visitors, employees, and vendors while helping maintain an organized, responsive, and detail-oriented workplace environment.

Responsibilities:

• Welcome visitors, answer incoming calls, and provide courteous front desk support for the office.

• Coordinate meeting and event logistics, including reserving space, arranging room setup, and ensuring materials or supplies are delivered on time.

• Handle workplace service requests such as mail distribution, office supply coordination, onboarding support, and follow-up on janitorial or maintenance needs.

• Respond to employee, guest, and coworker questions or concerns promptly and resolve routine issues with a service-focused approach.

• Work with external vendors and internal teams to support office operations and ensure requested services are completed efficiently.

• Follow building security practices and emergency procedures, escalating issues to the appropriate contacts to help protect everyone on site.

• Assist with scheduling dining reservations or business-related activities on behalf of requestors as needed.

• Communicate clearly with team members and carry out assigned tasks according to established procedures and manager direction

• 2-4 years of experience in a receptionist, front desk, or office support role.
• High school diploma or equivalent required.
• Strong customer service skills with the ability to interact professionally with employees, visitors, and vendors.
• Experience handling inbound calls, greeting guests, and managing general reception duties in an in-person office setting.
• Ability to coordinate multiple administrative tasks, including event support, work orders, office services, and onboarding activities.
• Working knowledge of workplace security practices and emergency response procedures.
• Strong communication and organizational skills with the ability to follow detailed instructions and established processes.