Office Manager
Job Description
We are looking for an organized and dependable Office Manager & Bookkeeper to support daily operations for a construction company in Stroudsburg, Pennsylvania. This individual will play a critical role in maintaining accurate financial records, managing office operations, driving bids/proposals, supporting project administration, and ensuring smooth communication between customers, vendors, subcontractors, and internal team members
Responsibilities:
• Oversee day-to-day office operations to ensure an efficient, well-organized workplace.
• Manage front desk activities, including greeting visitors, answering calls, and directing inquiries appropriately.
• Monitor inventory levels for office materials and place orders to keep essential supplies available.
• Process accounts payable tasks accurately, including reviewing invoices and preparing payment records.
• Maintain bookkeeping documentation and support routine financial tracking using QuickBooks.
• Assist with construction-related accounting activities and help keep project records organized.
• Prepare and compile bid proposal materials, ensuring information is complete and clearly presented.
• Coordinate administrative support functions such as filing, correspondence, and document management.
• Create and manage project files and customer records\
• Track permits, certificates of insurance, and subcontractor compliance records
• 3+ years of bookkeeping and office management experience
• Experience supporting a construction, contractor, home services, or related business strongly preferred
• Proficiency with QuickBooks and Microsoft Office Suite
• Familiarity with ordering, tracking, and maintaining office supplies and related inventory.
• Experience supporting bid proposal preparation and maintaining accurate documentation.
• Understanding of job costing, accounts payable, accounts receivable, and payroll processes
