Administrative Assistant

We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Coalinga, California. This Long-term Contract position is ideal for someone who brings strong organization, attention to detail, and a service-oriented approach to administrative support. The role focuses on keeping front-office activities running smoothly, managing communication, and maintaining accurate records in a fast-paced environment.

Responsibilities:

• Welcome visitors and serve as a detail-oriented first point of contact for callers, directing inquiries to the appropriate staff members.

• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination.

• Enter, update, and maintain data in internal records with close attention to accuracy and completeness.

• Monitor incoming phone lines, respond to routine questions, and relay messages promptly to ensure effective communication.

• Support reception activities by managing front-desk coverage and helping maintain an orderly office setting.

• Assist with scheduling, correspondence, and other clerical tasks that help teams stay organized and on track.

• Track office information and handle routine administrative processes in alignment with established procedures.

• At least 3 years of experience in an administrative, office support, or receptionist-focused role.
• Demonstrated ability to manage inbound calls effectively and communicate clearly with a wide range of individuals.
• Experience performing administrative assistance duties in a structured office environment.
• Strong data entry skills with a high level of accuracy and attention to detail.
• Proficiency in handling multiple clerical tasks while maintaining organization and meeting deadlines.
• Ability to work independently, use sound judgment, and provide dependable support to office operations.
• Detail-oriented demeanor and customer-focused approach when interacting with visitors, staff, and callers.