Group Assistant

Description:
Typical Day in the Role
• Purpose of the Team: The Growth & Experience team within Engineering is a customer-facing organization that supports 365 services, including customer onboarding and adoption initiatives. The immediate need for this role is to provide coverage for an administrative resource currently on leave of absence and support ongoing team operations.
• Key projects: This role will contribute to team support activities including morale programs, space management, team events, supply ordering, device management, expense reporting support, alias management, logistics coordination, and general administrative operations.

Candidate Requirements
• Best vs. Average:
→ Administrative assistant experience
→ Experience supporting teams in a fast-paced environment
→ Strong administrative operations and team support background
→ Event, meeting, and logistics coordination experience
→ Proficiency with 365 tools (Outlook, Excel, PowerPoint, Teams)
→ Basic calendar management experience (preferred, not required)
→ Expense management and expense reporting experience
→ Alias management (GMMs) experience
→ Supply ordering, procurement, and general office operations experience
→ Experience coordinating morale initiatives, team events, and space management
→ Strong customer service and communication skills
→ Strong organizational skills and attention to detail
→ Ability to handle multiple administrative responsibilities simultaneously
→ Experience supporting customer-facing or highly collaborative teams
→ Device management and operational support experience

Provides general administrative support primarily for a group.
Coordinates meetings and events; department financial operations, personnel operations, and facility purchasing and operations.
Completes special projects as assigned. Coordinates travel arrangements.
Enforces policies and/or procedures of the defined team(s).

Skills:
1-3 years of administrative experience in a fast-paced environment.
Effective communication and project management skills; willingness to assist members of a team, and ability to relate well with diverse individuals.
Strong customer service skills, attention to detail, and organizational skills are a must.
Working knowledge of email, scheduling, word processing, spreadsheets and presentation software; with experience using current version of MSOffice (Outlook, Excel, PowerPoint, etc.) preferred.
May require ability to lift up to 20 lbs.

Top 3 Must-Have HARD Skills & years of experience for each
Administrative Operations & Team Support
Event, Meeting & Logistics Coordination
365 Systems & Productivity Tools

A global technology company that develops and delivers a wide range of software, cloud computing, artificial intelligence, productivity, business, and enterprise solutions. It supports organizations worldwide through platforms and services used for workplace collaboration, data management, application development, cybersecurity, and digital transformation.