Billing & Collections Specialist (Hybrid - Only 1 Day/Week in Office!)

Billing & Collections Specialist (Law Firm)

Location: New York, NY

Schedule: Hybrid — just ONE in‐office day per week

Ready to level up your billing career with a role that values precision, partnership, and flexibility? Join a top legal team as a Billing & Collections Specialist where you’ll own the billing cycle, drive collections strategy, and work closely with attorneys — all while enjoying a highly flexible hybrid schedule. The position requires prior law firm billing experience.

What You’ll Do

• Ensure flawless Client/Matter setup (rates, discounts, formats, billing rules).
• Keep all non‐standard billing requirements documented and updated in Aderant/CET.
• Monitor WIP and billing schedules to keep everything on track and compliant.
• Produce, review, and distribute monthly prebills; coordinate deadlines with secretarial staff.
• Execute billing edits, write‐downs, transfers, discounts — and audit every change for accuracy.
• Deliver invoices on time and in line with firm/client guidelines.
• Manage attorney/client billing deadlines, accrual estimates, and monthly closings.
• Meet regularly with billing attorneys to review new matters, special arrangements, aged WIP/AR, and action items.
• Track AR, escalate delinquencies, recommend collection strategies, and maintain ARCS categories.
• Maintain consistent client follow‐up on aged billings, payments, and promises to pay.
• Resolve client disputes quickly and professionally.
• Develop collection strategies and negotiate payment plans with partner approval.
• Use Aderant, ARCS, EIS, and firm reporting tools to support collections.
• Partner with Cash Receipts to resolve misapplied or unapplied payments.
• Prepare write‐off/write‐down requests and secure proper approvals.
• Support attorneys, secretaries, and clients with billing/collections questions.
• Maintain client files in iManage.
• Rotate coverage of billing hotline and time‐correction alias.
• Suggest process improvements and client‐support enhancements.

What You Bring

• Sharp attention to detail
• Strong communication and follow‐through
• Confidence managing deadlines and juggling priorities
• Experience with Aderant/ARCS/EIS a plus
• A proactive, solutions‐driven mindset

Why This Role Rocks

• Only ONE in‐office day per week — true hybrid flexibility
• High‐visibility role supporting attorneys and firm leadership
• A team that values efficiency, accuracy, and fresh ideas
• Opportunity to shape billing processes and client experience

If you’re a billing pro who loves accuracy, thrives on collaboration, and wants a flexible schedule without sacrificing impact, this role is calling your name. Apply now and bring your expertise to a team that truly values it.

Baseil Associates, Inc. is a recruiting agency. This ad was placed on behalf of one our clients.