Office Manager Administrator

Office Manager / Administrator

Sky Water Fire Protection Inc. is looking for an experienced Office Manager / Administrator to join our team.

We are looking for someone who can take responsibility for the day-to-day administration of our office and help keep our operations organized and running efficiently.

Responsibilities

• Manage daily office operations and administrative tasks
• Coordinate technician schedules, inspections, repairs, and installations
• Answer and manage phone calls, emails, and customer communications
• Communicate with customers, property managers, inspectors, technicians, and vendors
• Prepare and maintain estimates, invoices, work orders, reports, and job files
• Track appointments, projects, permits, inspections, and follow-ups
• Assist with accounts receivable, accounts payable, and payment tracking
• Maintain accurate customer and company records
• Assist management with daily business operations and special projects
• Ensure office tasks and follow-ups are completed on time

Required Experience & Skills

• QuickBooks experience – required
• Microsoft Excel – required
• Microsoft Outlook – required
• Strong knowledge of Microsoft Office
• Strong organizational and time-management skills
• Excellent written and verbal communication
• Ability to coordinate multiple schedules and priorities
• Professional customer service skills
• Ability to work independently and take initiative
• Previous office management or administrative experience preferred
• Construction, contracting, or fire protection industry experience is a plus
• Bilingual English/Spanish is a plus

Ideal Candidate

We are looking for someone who is organized, dependable, detail-oriented, proactive, and comfortable taking ownership of the office's daily administrative responsibilities. This is a hands-on position for someone who knows how to stay ahead of tasks, follow up, and keep everything organized.

Position: Office Manager / Administrator
Employment: Full-Time
Location: Los Angeles County
Pay: Competitive, based on experience

If you have strong administrative experience and are comfortable working with QuickBooks, Excel, Outlook, scheduling, customer communication, and office operations, we would like to hear from you.

Please send your resume and a brief description of your experience.