Installation Administrator
Job Description
The Installation Administrator is responsible for carrying out various administrative duties related to installation and service projects. This position reports to the Director of Metering Services. In addition to the duties and responsibilities below, this position is required to make the necessary decisions and direct necessary action in an effort to meet both Minol and Minol’s client’s expectations.
Duties and Responsibilities:
· Installation Division (60%)
o Review Pending Contracts, providing markups to Scope of Work and Schedule of Values.
o Review Job Cost Estimates and Proposals for accuracy prior to Sales distributing to clients.
o Setup new contracts, to include preparation of AIA or project specific billing documents, setup of project folder, project detail paperwork and entering budget.
o Receive billing documents from Project Managers for entry into UBS Accounts Receivable. Prepare invoices for work completed on projects. Sort, scan, save and upload invoice documents to appropriate project folders and SalesForce. Return original documents to Project Managers for distribution.
o Follow up on outstanding balances for completed projects.
o Assist Project Managers in following up on outstanding balances greater than 60 days past due.
· Service Division (20%)
o Prepare invoices for service work completed.
o Follow up on outstanding balances greater than 30 days past due.
· Project Management Assistance (10%)
o Payments – Assist accounting with coding payments to appropriate projects.
o Close Out Packages – Assist Project Managers with preparation of project close out and warranty documents.
o Assist with installation programming as needed (and time permits).
· Miscellaneous (10%)
o Participate in all Service/Installations meetings.
o Assist with checking in material deliveries.
o Assist Billing Department in following up on outstanding balances greater than 30 days past due.
o Coding Payables – Assist with coding payables to specific project/division/GL/expense codes.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this Job, the employee is regularly required to talk or hear. The employee is frequently required to use hands to finger, handle, or feel and reach with hands and arms. The employee must occasionally lift and/or move up to 40 pounds. Specific vision abilities required by this job include close vision, distance vision and ability to adjust focus.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually minimal.
Minol / ZENNER is one of the largest Metering, Billing, Conservation and Energy Management providers with 2,500 employees and 32 offices worldwide. A recent study from IMS Research on the worldwide water meter market lists the Minol-Zenner Group as one of the top performers on almost every continent. Based in Germany, the privately-held, family-owned company brings more than 60 years of innovative metering technologies and consumption based billing of gas, electric, water and heating costs to the industries served. As one of the leading utility billing providers, our global team produces more than 5.4 million bills annually for 30,000 clients.
Minol USA, headquartered in Addison, TX, has more than 100 employees nationwide with regional and support offices located throughout the country. We operate in all major markets providing services for the multifamily, military, affordable and student housing industries, as well as government agencies and commercial properties.
Also headquartered in Addison, TX is ZENNER USA, a manufacturer and distributor of high-quality water and heat meters.
