Administrative Office Assistant

Administrative Office Assistant – Kailua-Kona, HI

Full-Time • $23–$24/HR DOE • Onsite • 7.5-hour Workday (M–F)

About the Role

Are you meticulous, organized, and confident working with important documents that require accuracy? Join our established Kailua-Kona team as a Real Property Documentation Specialist. You’ll play a central role in supporting final steps of real property transactions and delivering outstanding service to our clients. Our team supports Hawai‘i timeshare owners by facilitating accurate and timely ownership transfers. This role ensures proper documentation, recording, and client communication throughout the transfer process

We provide in-depth, hands-on training specific to Hawai‘i’s property and recording processes.

What You’ll Do:

Real Property Documentation:

• Prepare, proofread, and accurately record Deeds and supporting documents
• Ensure filings meet compliance and quality standards every time
• Track, scan, and route recorded materials efficiently and securely

Client Communication:

• Serve as the first point of contact for clients and partners
• Answer calls, route inquiries, and provide clear, professional communication

File & Office Administration:

• Set up new client files and maintain existing records in our internal systems
• Process incoming/outgoing mail and deliveries
• Perform document scanning, labeling, and organization
• Support general office functions and maintain orderly workspaces

What We Offer:

• $23–$24/HR DOE
• Full-time role with a balanced, consistent 7.5-hour workday (M–F)
• Full training on Hawai‘i real property documentation processes
• Stable, professional office environment in Kailua-Kona
• Supportive, local team committed to strong community ties
• Competitive benefits package
• Predictable hours that support work-life balance

What We’re Looking For:

• Strong attention to detail — accuracy is essential in this role
• Positive, professional demeanor and excellent communication skills
• Ability to manage multiple tasks without sacrificing quality
• High school diploma or equivalent
• Bonus: experience in office admin, real estate, escrow, or legal support

Who Thrives Here:

Someone who enjoys structured, detail-oriented work, values accuracy, and wants a long-term, stable role with a supportive local team.

A boutique law office specializing in timeshare transfers within the State of Hawaii and other real property transfers. We work with clients from all over the United States and other countries.