Human Resources Coordinator

Overview

• Under limited direction, perform complex administrative and analytical functions requiring independent judgment and discretion in order to enhance the effectiveness of the HR Department and the organization as a whole.
• Provide support in functional areas which may include recruitment and employment, personnel records, stakeholder and/or labor relations, job design, compensation management, benefits administration, organization development and training.

Responsibilities

• Identify and participate in process improvement initiatives that improve the customer experience, enhance work flow, and/or improve the work environment.
• Assist in the development and implementation of HR Policies & Procedures, Stakeholder Handbook, programs and practices in order to ensure regulatory compliance and maximize organizational effectiveness.
• Conduct Home Office on-boarding and new hire orientation and assist in the development and implementation of other various training programs, such as, Union Avoidance, Diversity, Sexual Harassment, Leadership Training, etc.
• Prepare, distribute and collect applicant, and file new hire and benefit paperwork for Home Office new hires.
• Support the administration of health and welfare benefits, such as, benefits enrollment tracking for Home Office.
• Respond to requests for employment verification or references for Home Office Stakeholders.
• Conduct credentialing on Home Office new hires, such as, criminal background checks, reference checks, degree and/or license verification and abuse registry check, as applicable.
• Manage employment process, completing related paperwork and entering data into HRIS for all Home Office employees including new hires, performance reviews, terminations, changes in status, etc.
• Create and maintain accurate and secure Home Office active/inactive Stakeholder files, including I-9 binder and confidential files.
• Create and maintain accurate and secure facility files to include resume, offer letter, non-solicitation agreement, arbitration, license as applicable and last performance review for the Administrator, Director of Nursing and Facility HR Director.
• Manage, file and coordinate hearings for Home Office Unemployment Claims, as well as facilitate facility responses in coordination with unemployment vendor.
• Provide monthly HRIS reports to Home Office managers to include birthdays, anniversary, performance reviews, license expirations, ad hoc reports etc. and follow support.
• Track, manage and send reminders regarding annual reviews.
• Manage and administer the Facility Survey Bonus Program.
• Manage and submit monthly documentation to Accounts Payable for the department credit card.
• Provide support for the AIT (Administrator-in-Training) program.
• Assist with the coordination and execution of HR special events, including annual service pin ceremony, and segment HR trainings.
• May assist with Stakeholder Call Line and address issues in an expeditious manner, displaying trustworthiness and dealing appropriately with confidential material; distribute information to appropriate parties for further investigation and resolution of issues, as requested.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration or related field preferred; equivalent related work experience may be acceptable.
• Minimum of two (2) years administrative experience in Human Resources required.
• PHR certification preferred.
• Ultimate Software (UltiPro) and Cognos experience preferred.
• Effective verbal and written English communication skills.
• Demonstrated intermediate to advanced skills in Microsoft Word, Excel, Power Point and Outlook, Internet and Intranet navigation.
• Highest level of professionalism with the ability to maintain confidentiality.
• Ability to communicate at all levels of organization and work well within a team environment in support of company objectives.
• Customer service oriented with the ability to work well under pressure.
• Strong attention to detail and accuracy, excellent organizational skills with ability to prioritize, coordinate and simultaneously maintain multiple projects with high level of quality and productivity.